Newfoundland Club of Americ, Inc., Meeting of the Board of Directors

Face-to-Face meetings of Oct. 30, 31, Nov. 1, 1998 as approved December 29,1998

Harvey Hotel, Dallas,Texas

President, Clyde Dunphy called the meeting to order at 10:00 pm, Oct. 30, 1998. All board members were in attendance except for Lynne Anderson. Our AKC delegate, Mary W. Price was also present.

Report of the President: Clyde Dunphy reported that the NCA web site has been well received and that interest in the NCA continues to increase. He thanked the members of the board and the various committtees for their continuing contributions to the NCA.

Report of the 1st Vice-president: Beverly Eichel reported that the NCA historical archive project is underway, furthermore the AKC is interested in catalogs, videos, Newf Tides, and any other pertinent historical archives that would chronicle the history of the NCA. The AKC has offered to preserve and store items of historical value for the NCA. Beverly Eichel, as Regional Club Liaison, reported that the Newfoundland Club of Seattle has replied, as per policy, providing the necessary information to remain a recognized regional club.She reported that 25 of the 26 regional clubs have responded. President Clyde Dunphy, thanked Beverly Eichel for her diligence in this matter. Beverly Eichel reminded us that the regional clubs need to send the Regional Club Liaison a membership list with NCA members noted, a current list of officers and directors, the club newsletter, and minutes if they are not included in their newsletter.

Report of the Corresponding Secretary: Steve McAdams reported that he had received a limited amount of correspondance all of which he has directed to the appropriate officer and or committees.

Report of the Recording Secretary: Roger Frey reported that he had received three additional nominations to the board and these nominees would be placed on the ballot along with the slate nominated by the nominating committee. The ballot inspectors will be Eileen Bergal, Barbara Frey, and Patricia Mahoney. The alternates will be Roger Frey and Ralph and Michelle Januale. Roger thanked the board members and past Recording Secretary, Lori Littleford, for their co-operation and assistance.

The Board recessed at 10:50 pm.

The Board reconvened at 8:00 am., Saturday, October 31,1998. President, Clyde Dunphy called the meeting to order.

Report of the Treasurer: Mary L. Price presented her report, which she had mailed to all board members, showing cash balances as of October 30,1998. The treasurer also presented a financial report for the Annual of Titlists.

David Helming moved and Frank Winnert seconded that all AKC championships, NCA working titles, and AKC obedience titles for the current year be published in the Annual of Titlists, rather than on a quarterly basis in Newf Tide. The motion was carried unanimously. The board felt that this would be a better way of chronicling our members’ accomplishments on an annual basis. It was the consensus of the Board that the current Newf Tide policy regarding advertising also applies to the Annual of Titlists, for example, only NCA members may advertise in the Annual of Titlists.

Mary L. Price has received and presented to the Board the financial report of the 1998 National Specialty. The Board accepted the report as presented. She further reported that the price of Lenox China for the uniform trophies presented at our National Specialties has gone up approximately 20%, since last year.

Our AKC delegate, Mary W. Price reported that the AKC has increased its fees. She further reported that several NCA members have been newly appointed or re-appointed to AKC committees. The AKC is moving from 100 Madison Avenue to 260 Madison Avenue.

Frank Winnert moved and Aura Dean seconded that Mary L. Price, NCA Rescue chair and Clyde Dunphy write a letter to the AKC regarding their position on a breed rescue forum. The motion was carried unanimously.

Frank Winnert moved and Beverly Eichel seconded that we, the NCA Board, instruct Mary W. Price to vote no on the recommendation to change Chapter 3, Section 6 of the Rules Applying to Registration and Discipline, which stated The American Kennel Club must be presented with properly completed paperwork, including all required signatures in order to register a litter and/or dog. When a disagreement occurs, the parties must resolve it themselves. AKC will abide by the decision of a court. The motion was carried 10 yes, 1 no (Roger Frey). Roger Frey felt that the proposed recommendation would simplify and clarify the registration process.

Mary W. Price provided the Board with copies of the 1997 annual report of the AKC Canine Health Foundation, which acknowledged the NCA’s commitment to the health of our breed via our Founder Fund contribution.

Beverly Eichel presented an in depth report on the European Continental Type Landseer (ECTL). After a thorough investigation, the Board of Directors of the NCA has concluded that the ECTL is not a Newfoundland and is not entitled to be registered by the AKC as a Newfoundland. Steve McAdams moved and Aura Dean seconded that the NCA Board advise the AKC to revoke the registrations on four dogs that have been imported as FCI European Continental Type Landseers, but currently registered by the AKC as Newfoundlands. After lengthy discussion, Frank Winnert moved and Tom Broderick seconded to call the question. The motion to call the question was carried unanimously. The motion was carried 10 yes, and 1 no (Sandee Lovett). " I believe that the persons who imported the four ECTLs in question did so with the understanding that they could be registered with the AKC as Newfoundlands and eligible to participate in AKC and NCA events. If the owners currently participate with their ECTL in AKC trials and NCA working events, I feel they should be allowed to continue. The limited, if any, breeding of the four ECTL dogs in question will not adversely or significantly impact the gene pool of the Newfoundland breed."

Clyde Dunphy and Beverly Eichel will draft a letter to the AKC advising them of our position on the imported ECTLs, and Beverly Eichel will write an article for Newf Tide regarding the history of the ECTL, and the board’s action regarding this situation.

Cherrie Brown moved and Frank Winnert seconded to approve the Regional Club Liaison’s job description as presented by Beverly Eichel and amended by the board. The motion was carried unanimously.

Cherrie Brown moved and Tom Broderick seconded to accept the corrections to the policies and procedures regarding regional clubs as presented by Beverly Eichel. The motion was carried unanimously.

The Board recessed at 12:30 pm.

The Board reconvened at 1:35 pm. President, Clyde Dunphy called the meeting to order.

Sandee Lovett, Working Dog Committee (WDC) Chair, presented the WDC’s suggested revisions to the Water Test Regulations. After thorough review, Frank Winnert moved and David Helming seconded to accept the revised Water Test Regulations suggested by the WDC as amended. The motion was carried unanimously. The newly approved NCA Water Test Regulations will become effective as of January 1,1999. WDC Chair, Sandee Lovett, will write an article for Newf Tide highlighting the changes in the Water Test Regulations. The WDC will mail a copy of the new regulations to all NCA water test judges.

The Working Dog Committee submitted its findings on a grievance which concerned the judging at a draft test hosted by the Columbia River Newfoundland Club. The WDC found that one of the two charges included in the grievance was substantiated, and its findings, along with recommendations, were communicated to the parties concerned. David Helming moved and Tom Broderick seconded that no further board action was necessary. The motion was carried unanimously.

Provisions for disabled handlers to participate in NCA draft and water tests are being reviewed by the Working Dog Committtee (WDC). Board members should forward comments to the WDC Chair, Sandee Lovett, by December 1, 1998.

At 4:00 pm., two guests from the Old West Newfoundland Club, Pat Randall and Nancy Varnum, joined us.

David Helming presented the minimum criteria for NCA breed mentors and the minimum criteria for inclusion on the Judges Education Committee (JEC) as prepared by the JEC and amended by Board comments. Frank Winnert moved and Tom Broderick seconded to approve the criteria as presented. The motion was carried unanimously. One new requirement of being a Breed Mentor is that they must be an NCA member. Two (2) present Breed Mentors of long-standing (Joan Bendure and Ann Parsons) are not NCA members. It was agreed by the Board that these individuals should be "grandfathered" as Breed Mentors.

David Helming, Newfoundland Health Challenge Liaison, entertained discussion of a proposed plan for the management/care of Newfoundlands participating in a Michigan State University study. The plan has been developed to provide for management and care of the two Newfoundlands (and their possible offspring) which were donated to the NCA for potential participation in a study being conducted by Michigan State University (MSU). The scope of the study is the Determination of the Mode of Inheritance of a Forelimb Anomaly in Newfoundlands. The administration of the plan will be the combined responsibility of the Research Advisory Committee (RAC), NCA Rescue, and the Newfoundland Health Challenge working together under the general direction of the NCA Board of Directors. Cherrie Brown provided the Board with a copy of a proposal from Dr. George A. Padgett entitled Determination of the Mode of Inheritance of A Forelimb Anomaly in Newfoundlands. After exhaustive discussion the board recessed at 5:30 pm.

The Board reconvened at 8:00 am. Sunday, November 1,1998. President, Clyde Dunphy called the meeting to order.

Cherrie Brown presented the majority recommendation of the RAC regarding the above referenced proposal by Dr. George Padgett. The RAC confirmed that Newfoundland forelimb anomaly is a research priority for the NCA and recommended funding the project provided it passes peer review by a funding agency such as the Morris Animal Foundation or the AKC Canine Health Foundation. The recommendation for funding was qualified due partly to what most RAC members felt was the incompleteness of the proposal and partly to the RAC’s standard operating procedure.

Cherrie Brown moved and Frank Winnert seconded that the NCA should fund the study "Determination of the Mode of Inheritance of a Forelimb Anomaly in Newfoundlands,"submitted by Dr. George Padgett, P.I., contingent upon approval by a peer review group other than the NCA Research Advisory Committee. The motion was carried 10 for and 1 against (Steve McAdams). See related dissenting comments after next motion.

Steve McAdams moved and Frank Winnert seconded not to accept at this time two dogs which were donated to the NCA to participate in a study to Determine the Mode of Inheritance of a Forelimb Anomaly in Newfoundlands. After thorough discussion, Frank Winnert moved and Tom Broderick seconded to call the question. The motion to call the question was carried unanimously. The motion failed, 8 against and 3 for; (Steve McAdams; "Although the forelimb anomaly in Newfoundlands is a serious health problem which, like other health problems experienced by our breed, deserves and needs the NCA’s support for worthy medical studies, I do not believe this is the proper study or the proper circumstances. It is my belief that the NCA should not be in the business of acquiring dogs and accepting responsibility for dogs to be used in experimental research. I particularly disagree with accepting these two dogs with the forelimb anomaly (formerly thought to be dwarfism) for a number of reasons: 1) the proposed study requires that these two affected dogs be bred to one another for the expressed purpose of attempting to produce affected puppies. This forelimb anomaly can be a very crippling and painful condition that requires euthanasia of affected dogs. There is a very real possibility that several of the offspring from the proposed breeding may need to be euthanized at some point. In fact, the proposed study requires the sacrificing (euthanizing) of two of the resulting puppies at six months of age for the purpose of medical evaluation. 2) The proposed study that these two dogs were accepted for was written with the full expectation that these two specific dogs would be acquired by the NCA even though the matter had never formally come before the NCA Board. This study proposal had not gone through normal peer review by the AKC Canine Health Foundation or the Morris Animal Foundation. Normally the NCA Research Advisory Committee requires this review to assure the scientific soundness of a study. Also, the proposed study was not presented to the NCA Board prior to the initial acquisition of these two affected dogs. 3) In the future, it would be good for the NCA and its health related committees to solicit, encourage, or consider supporting studies on this forelimb anomaly but not studies that would require the experimental breeding of affected dogs, the sacrifice and /or euthanasia of resulting puppies and would not require the NCA to acquire and take the financial and ethical responsibility for dogs and resulting litter(s) used in research. 4) Prior to now the NCA has never taken possession of or attempted to acquire dogs into its care for the purpose of health-related studies and experimentation. I believe accepting dogs sets a very bad precedent for our club. 5) Both the acquisition of these two dogs and the forelimb anomaly proposal have been brought to the NCA Board with many inconsistencies and miscommunications. It has been presented in a very hurried time frame that is not conducive to the thorough evaluation and forethought that should precede decisions and matters of this importance." Frank Winnert; " I don’t feel that the NCA should be involved in acquiring dogs for health related studies."and Aura Dean.

Beverly Eichel moved and Tom Broderick seconded to table the acceptance of the two dogs which were donated to the NCA to participate in a study to Determine the Mode of Inheritance of a Forelimb Anomaly in Newfoundlands. The motion was carried 10 for and 1 against (Frank Winnert; " I don’t feel that the NCA should be involved in acquiring dogs for health- related studies.")

David Helming moved and Tom Broderick seconded to transfer $480.00 from the Newfoundland Health Challenge account to the NCA Rescue fund as an accounting adjustment. The motion was carried unanimously.

Tom Broderick moved and Aura Dean seconded to approve the minutes of the Teleconference meeting of August 25,1998, as corrected. The motion was carried unanimously.

Tom Broderick moved and Steve McAdams seconded to approve the minutes of the Teleconference meeting of September 29,1998, as corrected. The motion was carried unanimously.

Frank Winnert moved and Cherrie Brown seconded to approve the applicants lists of October 12 and October 29. The motion was carried unanimously.

Frank Winnert moved and David Helming seconded to go into executive session at 10:00 am. The motion was carried unanimously.

Beverly Eichel moved and Tom Broderick seconded to come out of executive session at 11:55 am. The motion was carried unanimously. As a result of discussion which took place in executive session one membership application, which had previously been published in Newf Tide and challenged, was not approved.

Ann Thibault was appointed as the new chairperson of the General Education Committee.

The Nominating Committee was appointed as follows; Mary Lou Cuddy, chairperson, David Helming, John Jackman, Christine Gorsuch, and Kelli Austin. The alternates are Carol Bergman and Cindi White.

The Board discussed a Directors and Officers liability insurance program offered through the AKC. Tom Broderick moved and Frank Winnert seconded to purchase coverage up to $1,000,000 per claim at a cost $625.00 per year. The motion was carried unanimously.

The Board discussed the increased publishing cost of the Annual of Titlists, which is included with all Newf Tide subscriptions. The consensus of the Board was that no increase in fees for photographs in the Annual of Titlists should be made as this is an educational service to our members. Frank Winnert then moved and Aura Dean seconded to increase the Newf Tide subscription rate to $40.00 and the foreign subscription rate to $60.00, to go into effect January 1,1999. The motion was carried unanimously.

The Board recessed at 12:10 pm.

The Board reconvened at 1:25 pm. President, Clyde Dunphy called the meeting to order. Aura Dean had to leave at this time due to travel arrangements.

Mary L. Price apprised the Board of a possible rescue situation which could involve many dogs and an outlay of a sizable portion of the NCA Rescue fund. It was the consensus of the Board that she should proceed as necessary to facilitate the rescue.

Frank Winnert moved and Roger Frey seconded to approve the Research Advisory Committee’s job description as presented by Cherrie Brown, and amended by the board.The motion was carried unanimously.

Frank Winnert moved and Sandee Lovett seconded to approve the addition to the NCA Historian’s job description suggested by Mary Jane Spackman which states: " The NCA Historian will also maintain the NCA inventory of video cassettes relating to the Newfoundland and will arrange the purchase of each year’s National Specialty tapes to add to this collection, as well as other pertinent tapes." The motion was carried unanimously.

The Board discussed several concerns regarding agility; most notably, the misconception of some NCA members that the NCA Board was not in favor of Newfoundlands participating in agility trials and that the Board was not in favor of the NCA holding agility trials in conjunction with the National Specialty. The point was made that the NCA Board offers a pin to all NCA members who earn an agility title.

Steve McAdams had to leave at 2:30 pm. due to travel arrangements.

The Board discussed the dispositon of the various General Education pamphlets which have not been finalized. Our new General Education Chairperson, Ann Thibault is directed to finalize these documents for submission to the Board for approval.

Frank Winnert moved and Beverly Eichel seconded to adjourn at 2:45 pm. The motion was carried unanimously.

Respectfully submitted,

 

Roger S. Frey, 
Recording Secretary