Newfoundland Club of America Board of Directors Meeting

Teleconference of November 30,1999, as amended December 26,1999

President, Aura Dean, called the meeting to order at 7:02 pm CT. All Board members were in attendance. AKC Delegate, Mary W. Price, was unable to be present.

Report of the President Aura Dean reported that she was in receipt of a letter from a non NCA member that was referred to the Arbitration Committee and will copy to the Board. She further reported that she was in receipt of a letter from Elaine Robison (Iowa), expressing her concerns regarding possible changes to the Newfoundland standard. The President will respond to her assuring her that there are there aren't any plans for a standard revision being considered by the Board.

Report of the First Vice-President Beverly Eichel reported that her issues were already on the agenda.

Report of the Second Vice-President Frank Winnert reported that he had sent reminders to all NCA committee chairs regarding the January 1, 2000 deadline for their annual committee reports to be published in the first quarter 2000 Newf Tide.

Report of the Recording Secretary Roger Frey reported that he had received seven nominations by petition for the Board of Directors election in addition to the 6 candidates nominated by the Nominating Committee making a total of 13 candidates running for the Board of Directors in the 2000 election. The nominations received by petition are Mary Lou Cuddy, Roger S. Frey, Joan Greenwald, Reegan Keeler, Roger Powell, and Randall T. Van Syoc. He further reported that the election packet is at the printers in North Carolina and that they would be mailed from there no later that December 15 as per the Constitution and By-laws.

Report of the Treasurer Mary L. Price reported the following NCA Operations cash balances as of November 30,1999: Checking Account; $3,971.61, Savings Account; $82,993.66, CDs; $152,423.08 for a total of $239,388.35." Distinguished Member" Restoration; $15,741.24, Uniform Trophy Fund; $5,899.16 for total operating funds of $261,028.75. She further reported the following cash balances for the Newfoundland Club of America Charitable Trust: NCA Health Challenge; $87,601.29, NCA Rescue Fund; $13,166.41, NCA Scholarship Fund; $1,825.50 for a total of $102,593.20. Mary also reported that the Charitable Trust tax return was very complicated and that she and Aura Dean felt that we need professional advice as this will be the first return for the Trust. They asked Smith and Gesterland, CPA's, who we have used in the past, for quotes to review our 501C7 and 501C3 returns. They received an estimate up to $800.00. from Smith and Gersterland, CPA's.

Frank Winnert moved and Beverly Eichel seconded to add $800.00 to the treasurers budget to be used for review of the Charitable Trust and corporate tax returns. The motion was carried unanimously.

Cherrie Brown, Research Advisory Committee chair, reported that she had been contacted by Dr. Janet Rettenmaier DVM from the OFA regarding the Canine Health Information Center (CHIC). Cherrie will report back to the Board. Issues of pedigree clearances need to be cleared up before we proceed. Cherrie Brown will write an article for the First Quarter 2000 Newf Tide. Cherrie Brown and Clyde Dunphy will write a protocol for NCA participation in CHIC.

Aura Dean reported that the contracts for the Newf Tide editor and printer need to be approved and renewed.

Frank Winnert moved and Cherrie Brown seconded that the contracts for the Newf Tide editor and printer be renewed. The motion was carried unanimously.

Aura Dean, Newf Tide Policy Committee chair, reported that the US Postal Service has some concerns regarding advertising contained in our mailings and how they relate to our current postal rates.

The Board discussed the possibility of creating a liaison position as outlined by David Helming in a memo to the Board. This Board liaison would be for the Research Advisory Committee, Health and Longevity Committee, and the Newfoundland Health Challenge. It was the consensus of the Board that we re-visit this issue in the future. Board members are to review David Helming's proposal and get back to him with any comments.

The Board discussed guidelines on how items are to be placed on the agenda for the Annual Meeting at the National Specialty. Board members are to send comments to Aura Dean by December 8, 1999 regarding these guidelines.

The Board discussed the Newfoundland column which appeared in the October 1999 AKC Gazette, which discussed coat and grooming.

Beverly Eichel moved and Tom Broderick seconded that the Board instruct the Judges Education Committee to write an article for the AKC Judges Newsletter addressing coat and grooming as a result of the recent column which appeared in the AKC Gazette. The motion failed seven no and five yes (Beverly Eichel, Tom Broderick, Steve McAdams, Cherrie Brown, Robin Seaman).

Frank Winnert reported that Terry Aten has resigned as Junior Committee chair and that Jennifer Boyko has assumed the chairmanship.

The Board discussed regional club websites. It was the consensus of the Board that the Regional Club Liaison communicate with the president of the Columbia River Newfoundland Club.

Cherrie Brown moved and Clyde Dunphy seconded that the Board go into executive session. The motion was carried unanimously.

Frank Winnert moved and Clyde Dunphy seconded that the Board come out of executive session. The motion was carried unanimously.

As a result of discussion which took place in executive session, Frank Winnert moved and Clyde Dunphy seconded to accept the applicants list of November 23,1999 with the exception of one applicant. The motion was carried unanimously.

The next scheduled meeting will be a teleconference at 7:00 pm CT, Sunday, December 26,1999.

At 9:13 pm, Roger Frey moved and Frank Winnert seconded to adjourn. The motion was carried unanimously.

Respectfully submitted,
Roger S. Frey, Recording Secretary