Newfoundland Club of America Board of Directors Meeting
Face to Face Meeting Minutes, May 2 & 3, 2000
President Aura Dean called the NCA Board of Directors Meeting to order at 9:05 a.m. on Tuesday, May 2, 2000, at the Crowne Plaza Hotel, Warwick, Rhode Island. All Board members were in attendance. AKC Delegate Mary W. Price was also present.
At 9:15 a.m., Cherrie Brown moved and Tom Broderick seconded that the Board go into executive session. The motion was carried unanimously.
At 10:05 a.m., Frank Winnert moved and Steve McAdams seconded that the Board come out of executive session. The motion was carried unanimously.
As a result of discussion which took place in executive session, the Board voted unanimously to respond to a letter dated March 29, 2000 from James Crowley, AKC Secretary, regarding European Continental Type Landseers. A letter prepared by Beverly Eichel, Mary W. Price and Aura Dean will be signed by each Board member and faxed to Mr. Crowley on May 3, 2000. The Board also approved the applicants list of April 30, 2000, with the exception of one applicant.
President Aura Dean reported that her items of business were already on the agenda.
First Vice_President Beverly Eichel reported that her issues were already on the agenda, most notably the letter of response to the AKC's inquiry regarding ECTLs.
Second Vice_President Frank Winnert reported that his issues were already on the agenda.
Recording Secretary, Roger Frey, reported that the minutes of the January 18, 2000, February 24, 2000, and the March 2, 2000 teleconferrence meetings have been submitted to Newf Tide for publication. The minutes of the March 28, 2000 teleconference have been distributed to the Board and need to be approved. He further reported that he had printed 500 copies of the Annual Meeting agenda and that they will be available at various locations before the meeting, and he hoped to have it printed in the daily specialty newsletter on Thursday morning.
Corresponding Secretary Steve McAdams reported that he had received 260 pieces of correspondence, 30 percent of which were via E_mail.
Treasurer Mary L. Price reported the following Newfoundland Club of America, Inc. cash balances as of May 2, 2000: Checking Account: $8,093.62; Savings Account: $57,578.95; CDs: $152,423.08; "Distinguished Member" Restoration fund: $17,071.89; Uniform Trophy fund: $1,893.93, for a total of $237,061.47.
She further reported the following Newfoundland Club of America Charitable Trust cash balances as of May 2, 2000: NCA Health Challenge: $91,184.00; NCA Rescue Fund: $13,000.47, NCA Scholarship Fund: $1,837.73; for a total of $106,024.62. The treasurer reminded everyone that the financial records are a matter of public record and are available to any NCA member at any time. She further reported that she has been in consultation with our tax attorney, Edmund R. Sledzik, Esquire.
At 10:20 a.m., Specialty Show Chair Cindi Goodwin welcomed the Board to the Specialty.
At 10:25 a.m., NCA member, Ronald Sell (NY) was in attendance.
AKC Delegate Mary W. Price reported that she had previously distributed the report of the AKC Delegates to all Board members. The next Delegate's meeting will be held in San Diego, California. She also reported that there may be a proposal to increase the membership of the AKC Board to 13, and possibly reduce the number of Delegate's meetings from 12 to eight per annum.
Jan Boggio, David Helming, and Mary Jane Spackman updated the Board regarding Newfoundland Health Challenge (NHC) issues. The NHC Committee recommended that the Board approve a proposal which would extend funding for Cystinuria screening clinics. The NHC Committee recommended the creation of a liaison position for the NHC, the Research Advisory Committee (RAC), and the Health and Longevity Committee (HLC). The Board conducted an in_depth discussion regarding organizational concepts and communication between the NHC, the RAC, and the HLC.
Clyde Dunphy moved and Steve McAdams seconded that the NCA continue the present Cystinuria screening clinics through the 2001 National Specialty and/or total $12,500, and extend the $25.00 rebate per dog program retroactive to April 1, 1999, to include those individuals who have had dogs tested not necessarily as part of a regional club sponsored clinic. The motion was carried unanimously.
Beverly Eichel moved and Tom Broderick seconded to approve the creation of a Newfoundland Health Liaison to facilitate communication between the Newfoundland Health Challenge, the Research Advisory Committee, and the Health and Longevity Committee. A job description will be prepared and reviewed by the three committees and presented to the Board for approval at the Board's fall meeting.
Frank Winnert moved and Tom Broderick seconded to call the question. The motion to call the question was carried unanimously. The original motion was carried unanimously.
Rebecca Stanevich, Health and Longevity Committee chair, addressed the Board regarding an upcoming health survey. She touched on confidentiality issues and possibly using the NCA's internet website, the CHIC program, registries, and Newf Tide to promote the survey. The survey will be distributed by first class mail with the possibility of prepaid envelopes. She will provide the Board with copies of the proposed survey. An initial survey—to be distributed at the Annual Meeting—is planned to obtain membership input on format, type and depth of the proposed questionnaire.
Following a discussion about the AKC's Archival Program with input from Historian Mary Jane Spackman and Beverly Eichel, Tom Broderick moved and Cherrie Brown seconded to send selected items for historical preservation to the AKC for posterity. The motion was carried unanimously.
Beverly Eichel moved and Cherrie Brown seconded that we permit back issues of Newf Tide to be used by Regional Clubs as they wish, after future National Specialty host clubs have had the opportunity to exercise their option to use the Newf Tides for their Specialty, and that Historian Mary Jane Spackman will ship the Newf Tides to the regional clubs at NCA's expense. The motion was carried unanimously.
At 12:00 p.m., the Board recessed.
At 1:00 p.m., the Board reconvened.
Frank Winnert moved and Clyde Dunphy seconded to approve the minutes of the March 28, 2000 teleconference as amended. The motion was carried unanimously.
Specialty Show Coordinator Peggy Helming introduced Ron Pemberton and Nancy Duggan, who updated the Board regarding the 2001 National Specialty. They reported that the original show site, the Sugarloaf Resort in Traverse City, Michigan, will not be available, and that an alternate site has been found. The Bavarian Inn Lodge in Frankenmuth, Michigan will be the site of the 2001 National Specialty. Ron Pemberton and Nancy Duggan distributed packets describing the site, accommodations, meal service, amenities, etc. for the Board to review. The dates will be April 4 through April 7, 2001.
Steve McAdams moved and Frank Winnert seconded that the Board approve the proposed changes for the 2001 National Specialty. The motion was carried unanimously.
Peggy Helming reported that the New_Pen_Del, the Colonial, and NewFla Newfoundland Clubs have canceled and/or rescheduled their regional specialty shows so as not to interfere with the National Specialty. The Great Lakes Newfoundland Club, the host for the 2001 National Specialty, has offered to reimburse these clubs for any out of pocket expenses incurred due to this necessary date change.
Ingrid Lyden, Properties chair, apprised the Board of a problem with the BOB trophy for the National Specialty. Soon there will be no more room for engraved name plates for the BOB winners in the coming years.
Frank Winnert moved and Robin Seaman seconded to purchase a new permanent National Specialty BOB plaque. The motion was carried unanimously.
Peggy Helming also reported that the Specialty Show Guide is presently being updated, and she discussed this year's room reservation problem and stated that a clarification will be included in the updated guide. The Board should send comments to Betty McDonnell by July 1, 2000. Problems regarding the provider of our uniform trophies were discussed, as well as the feasibility of creating a new design and using a new provider as the NCA Board approved at its face_to_face meeting in March 1999.
Beverly Eichel moved and Clyde Dunphy seconded that there be no changes to our uniform trophies.
At 2:10, Frank Winnert was excused to meet with Edmund R. Sledzik, our tax attorney.
At 2:30, Beverly Eichel was excused to instruct the Junior's stewarding clinic.
Clyde Dunphy moved and Steve McAdams seconded to call the question. The motion to call the question was carried unanimously.
The original motion was carried unanimously.
Clyde Dunphy moved and Steve McAdams seconded that the Board instruct the Specialty Show Committee along with Uniform Trophy chair, Moreen Ohs to create a standard list for uniform trophies to be used at National Specialties. The motion was carried unanimously.
Mary L. Price moved and Clyde Dunphy seconded that the Specialty Show Committee review the sources of revenues to support the rising costs of uniform trophies and develop recommendations for new sources if necessary. The motion was carried unanimously
At 2:55 p.m., Beverly Eichel was in attendance.
Ron Pemberton, Memorial Trophy Committee chair, updated the Board regarding the Robert Curry Memorial Trophy for BOS and the Kitty Drury Memorial Trophy for BOW at NCA National Specialties. Ron reported that the artist who created both of these trophies has consented to sell the copyright for said trophies for $500.00.
Cherrie Brown moved and Beverly Eichel seconded to expend $500.00 to purchase the copyright for said trophies. The motion was carried unanimously.
Clyde Dunphy moved and Beverly Eichel seconded that the Board direct Ron Pemberton to get estimates for the shipping of the molds and the creation of new molds, and to report back to the Board by the Face_to Face meeting in October. The motion was carried unanimously.
Ron Pemberton, "Distinguished Member " Restoration Committee chair, updated the Board regarding the Tate Museum's (London) concerns regarding security for the painting at the AKC Museum of the Dog (St. Louis). Alternative venues are being investigated.
At 3:15 p.m., Frank Winnert returned to the meeting and introduced our tax attorney, Edmund R. Sledzik, Esq., who addressed the Board regarding the NCA's tax returns. He made the following recommendations: 1. That in his opinion no previous years' tax returns for the NCA, Inc. needed to be amended. 2. That he needed additional time to review the 1999 NCA, Inc. tax return and requested an extension to be filed by the Treasurer. 3. That in his opinion no previous years' tax returns for the NCA Charitable Trust were due. 4. That the NCA, Inc. should change its 501 status from (c)7 to (c)4, and that Mary L. Price, Treasurer will prepare the application and that he will review it. 5. That the NCA Charitable Trust be governed by the laws of Virginia rather than the laws of Connecticut. He further suggested that the Trust be amended to add other exempt purposes.
At 4:00 p.m., the Board recessed.
At 8:15 p.m., the Board reconvened. Clyde Dunphy was absent. Mary W. Price and new Board member_elect Roger Powell were also present along, with NCA member guests Ronald Sell (NY) and Rebecca Stanevich (WV).
Beverly Eichel, regional club liaison, presented the requested changes to the Newfoundland Club of Southern California and the Newfoundland Club of Northern California's constitutions. She recommended that the Board approve these amendments.
Frank Winnert moved and Steve McAdams seconded to approve the requested amendments to the Newfoundland Club of Southern California and the Newfoundland Club of Northern California's constitutions. The motion was carried unanimously.
Cherrie Brown, Research Advisory Committee chair, updated the Board on various research projects. A proposal regarding Elbow Anomaly is under review at this time. She will update the Board as more information becomes available. She further suggested that the NCA needs to be more proactive in the search for investigators.
At 8:40 p.m., Clyde Dunphy was in attendance.
The Board discussed the Elbow Anomaly study which the NCA has funded in conjunction with OFA at Michigan State University. Cherrie Brown informed the Board that a final report from the principal investigator will be forthcoming.
Frank Winnert reported that Betty McDonnell, Judges Education Committee (JEC) chair, has been in touch with the videographer that tapes our National Specialties regarding the taping of a JEC seminar. Betty McDonnell has asked for direction from the Board in regards to using dogs that are not of excellent breed type, and then using a more critical approach when discussing them. After discussion it was the consensus of the Board that the JEC continue to use a positive approach when discussing all dogs, and increase efforts to recruit more Newfoundlands to be used in presentations.
The Board was presented with a petition regarding the Judges Education Committee (JEC), which "respectfully requested that the NCA Board of Directors consider and implement the following suggestions for change: 1. That all breed mentors who are willing to participate in JEC presentations be assigned a geographic region near their home and that they be contacted to participate in JEC presentations on an equal, rotating basis. (This would be cost_effective and improve the diversity of the presenters and dogs.) 2. That the policy for appointments to the JEC (and possibly some other committees) be for limited terms with a minimum two year break before reappointment, if qualified members are willing to replace those whose terms have expired. (This would improve the diversity of the JEC and prevent a member from feeling as if his or her excusal was possibly the result of dissatisfaction.) 3. That all new members to be appointed to the JEC in 2000 (as determined at the face_to_face Meeting, October 29_31, 1999) be selected from the following list: a. Margaret Wilmott, b. May Bernhard, c. Louise Esiason, d. Ron Pemberton, e. Joyce Woody Ryan, f. Constance Holt_Grenier, and g. Gerlinde Hockla."
Beverly Eichel moved and Steve McAdams seconded that the Board send a letter of response to the authors of the petition, which would acknowledge receipt and thank them for their input and that the Board will take their suggestions under advisement when making committee appointments.
After lengthy discussion, Steve McAdams moved and Beverly Eichel seconded to call the question. The motion was defeated six in favor with six opposed.
Beverly Eichel withdrew the original motion.
Beverly Eichel moved and Steve McAdams seconded that 1. That the Board instruct the JEC to use a variety of breed mentors for their presentations, 2. There be no term limitations imposed on the JEC, and 3. That the names presented for addition to the JEC be considered by the Board when committee appointments are made. The motion was carried ten in favor with two opposed (Joan Gunn: the board should be more responsive to the concerns of its membership; Roger Frey: I don't feel that this motion adequately addresses the chronic complaints regarding the JEC, which have been experienced over the last several years and that the positive changes outlined in the petition should be implemented).
Frank Winnert updated the Board on new brochures being authored by the General Education Committee.
At 9:45 p.m., Steve McAdams moved and Cherrie Brown seconded that the Board go into executive session. The motion was carried unanimously.
At 9:55 p.m., Clyde Dunphy moved and Frank Winnert seconded that the Board come out of executive session. The motion was carried unanimously.
Beverly Eichel moved and Roger Frey seconded that the Board adopt the recommendations made by the NCA's tax attorney, Edmund R. Sledzik, Esquire, as stated previously in these minutes. The motion was carried unanimously.
Beverly Eichel moved and Clyde Dunphy seconded that the Board both commend and thank Mary L. Price, Treasurer for the excellent job she continues to do as Treasurer of the NCA and for her many years of dedicated work. The motion was carried 11 in favor with 1 abstention (Mary L. Price).
At 9:57 p.m., the Board recessed.
At 8:12 p.m, Wednesday, May 3, the Board reconvened. All Board members were in attendance except for Beverly Eichel. New Board member_elect Roger Powell and AKC Delegate Mary W. Price were also present along with NCA member Ron Sell (NY).
Roger Powell, Board member_elect, addressed the Board with his concerns and observatinos on how e_mail is used by the Board.
Steve McAdams moved and Cherrie Brown seconded that the Board adopt the following procedure relative to the use of electronic mail: Any e_mail that is to be considered official must be indicated as such, and that any E_mail that is to be considered confidential must be indicated as such, and that no E_mail of another individual should be forwarded on unless the original person sending the E_mail had given their written permission.
Frank Winnert moved and Steve McAdams seconded to call the question. The motion to call the question was carried unanimously.
The original motion was carried unanimously.
Roger Frey had requested that the Board create a policy regarding the handling and counting of Board of Directors election ballots when the sitting Recording Secretary is running for reelection. It was the consensus of the Board that this issue be placed on the agenda for the October Face_to_Face meeting.
Patti McDowell, Rescue Prevention Committee chair, updated the Board on the progress of the committee and outlined some of the proposed projects the committee was considering. She further requested a budget of $300.00.
At 9:00 p.m., Steve McAdams moved and Tom Broderick seconded that the Board go into executive session. The motion was carried unanimously.
At 10:35 p.m., Clyde Dunphy moved and Tom Broderick seconded that the Board come out of executive session. The motion was carried unanimously.
During executive session the Board discussed committee personnel, and made the following appointments.
NCA Board Appointed Committees
AKC Breeder Referral _ Johanna Davis, chair
AKC Legislative Liaison _ Gail Wettstein, chair
Arbitration _ Ken Price, chair (Barbara Jenness, Nancy Aliff)
Finance _ Frank Winnert, chair (Mark Aliff, Ken Price, Scott Westphal, Bill Matlock, Helen Mancuso, Jack Dean [temporary appointee], Mary L. Price, ex officio)
Judges' Education _ Betty McDonnell, chair (Ingrid Lyden, Fran Dibble, Kathy Griffin, Peggy Helming, Carol Winnert, Sue Jones, Margaret Willmott, Steve McAdams, Mary W. Price, Jo_Ann Riley, Robin Seaman)
National Specialty _Peggy Helming, chair
Henry Jurczyk, Budget and Finance
Lori Littleford, Working Dog
Betty McDonnell, Specialty Show Guide
Ingrid Lyden, Properties
Moreen Ohs, Uniform Trophy
Nominating _ Lori Littleford, chair (Michael Lovett, Diane Broderick, Lanelle Warrick, Pat Owens—all appointed at October 1999 face_to_face meeting) Alternates: Henry Jurszyk, Gail Wettstein
Research Advisory _ Cherrie Brown, chair (Rebecca Stanevich, Allan Robins, Pat Randall, Tamzin Rosenwasser)
Newf Tide Policy _ Aura Dean, chair (Glen Malchow, Ken Wildman, Maredith Reggie, David Van Couvering, Jan Boggio, [ex officio])
Working Dog _ Cheryl Dondino, chair (Steve Barkas, Jacqueline Brellochs, Gabrielle Cohen, Sandee Lovett, Joyce Echon, Jocelyn Hawley, Barbara Jenness, Cindy White, Carol Winnert, Sue Marino, Dwight Gorsuch)
Regional Club Liaison _ Beverly Eichel
Regional Specialty Coordinator _ Tom Broderick
Newfoundland Health Liaison _ David Helming (NCA Board Contact _ Clyde Dunphy)
(with Board_appointed Chairs)
Awards _ Ingrid Lyden, chair
Breeders List _ Candace McMahon, chair
Companion Newf _ Barbara K. Frey, chair
Database _ Dawn Fretts, chair
International Liaison _ May Bernhard, chair
Internet _ Jack Dean, chair
General Education _ Ann Marie Thibault, chair
Health and Longevity _ Rebecca Stanevich, chair
Historian _ Mary Jane Spackman, chair
Juniors _ Stacy Roderick, chair
Membership _ Mary W. Price, chair
NCA Policy _ Joan Gunn, chair
Newfoundland Health Challenge _ Jan Boggio & Mary Jane Spackman, co_chairs
Obedience _ Lanelle Warrick, chair
Publicity _ Mary Lou Cuddy, chair
Recognition _ Kathleen Hamilton, chair
Rescue Network _ Mary L. Price, chair
Versatile Newfoundland _ Jacqueline Brellochs, chair
Ad Hoc Committees
Memorial Trophy _ Ron Pemberton, chair (Roger Frey, Mary Dewey, Diana Sellers, Bob Quandt, Jean Quandt)
"Distinguished Member" Restoration _ Ron Pemberton, chair (Diana Sellers, Clyde Dunphy)
Database Maintenance _ Clyde Dunphy, chair (Dawn Fretts, Bob Rogers)
Rescue Prevention Committee _ Patti McDowell, chair (Roger Frey, Ray Donner, Pat Woodfin, Ann Thibault, Gail Wettstein, Beth Rice, Mary L. Price [Ex_Officio])
The next meeting of the Board will be held October 20, 21, 22, 2000 at the Bavarian Inn Lodge in Frankenmuth, Michigan.
At 10:45 p.m., Cherrie Brown moved and Robin Seaman seconded to adjourn. The motion was carried unanimously
Roger S. Frey, Recording Secretary