Newfoundland Club of America Board of Directors Meeting

Teleconference Meeting, September 26, 2000 (as amended November 3, 2000)

President Aura Dean called the meeting to order at 7:04 p.m. CDT. All Board members were present except for Tom Broderick who called in at 7:18 p.m. and Frank Winnert who called in at 8:00 p.m. AKC Delegate Mary W. Price was also in attendance.

Joan Gunn moved and Clyde Dunphy seconded to approved the minutes of the June 20, 2000 teleconference meeting as amended. The motion was carried eight in favor with two opposed (Robin Seaman, Steve McAdams. These comments are being submitted by both Robin Seaman and Steve McAdams. These comments are being submitted to address the rationale provided by Roger Frey and why he rejected the 2000_2001 NCA Budget as recorded in the June 20, 2000 minutes of a Board teleconference. In particular, he attempted to allege that Judges' Education Committee members may have used or could utilize NCA funds to subsidize their personal show expenses. During a Board meeting on March 30, 1997, the Board approved the budget (JEC) Funds (as a component of the NCA annual operating budget) that could be used by JEC members making presentations at breed seminars for covering mileage, meals, and accommodations. Since the institution of this policy, we are not aware of any cases of abuse which have come before the Board. In fact as JEC members, we are personally aware that many member's expenses incurred to present these educational programs on behalf of the NCA are not submitted at all. It is clear that the existing policy has worked fine and to now attempt to challenge the integrity of JEC members is totally unwarranted and cannot be substantiated. The Board has financial policies in place to establish committee budgets, monitor the expense against these approved budgets and ensure audits of the club's financial records. As such, we believe that the fact that both past and current NCA Boards of Directors have continued to approve of the established policies, procedures and budgets, including the Board's 10_1 vote in favor of approving the proposed 2000_01 budget, combined with the manner in which this issue was brought forth by Mr. Frey more than speaks for itself.) One abstention (Roger Powell).

Beverly Eichel moved and Roger Powell seconded to make the following corrections to the minutes of the Newfoundland Club of America, Inc. Annual Meeting of May 4, 2000: under AKC Delegates report: Frequently Used Studs Program should read Frequently Used Sires Program; under Awards: Top Producing Sire should read owned by Chris La Muraglia and Peggy Helming, and the following corrections to the minutes of the Annual Meeting of the Board of Directors May 4, 2000: The Board went into executive session at 11:35 p.m. instead of 12:55 a.m. as published. The motion was carried unanimously.

Beverly Eichel moved and Roger Frey seconded to approve the amendments to the Newfoundland Club of Seattle's Constitution. The motion was carried unanimously.

Beverly Eichel moved and Frank Winnert seconded that the Board recommend the approval of funding for the following grants as recommended by the Research Advisory Committee and previously distributed for the Board's consideration. (1) Grant No. 2030: Development of a DNA_Based Test for Forelimb Anomaly in Newfoundlands: the Pedigree Collection Phase." Principal investigator: Patrick Venta, Ph. D., Michigan State University. Total requested: $2,500. Amount requested from the NCA Charitable Trust: $1,250. (2) Grant No. 2003: "Anchoring the Canine Map through BAC Mapping." Principal Investigator, Elaine Ostrander, Ph.D.: Fred Hutchinson Cancer Research Center. Total Requested: $180,000. for three years. Amount we propose to contribute: $2,500 per year for three years, and (3) Grant No. 2012: "Development of PCR Multiplexed Canine Marker Panels for the Purpose of Genome Screening and Linkage Analysis." Principal Investigator, Marcia Eggleston, Ph.D.; University of California, Davis. Total requested $150,000. for three years. Amount we propose to contribute: $2,500 each year for three years. The motion was carried unanimously.

At 8:08 p.m., Frank Winnert moved and Clyde Dunphy seconded that the Board go into executive session. The motion was carried unanimously.

At 8:15 p.m., Frank Winnert moved and Steve McAdams seconded that the Board come out of executive session. The motion was carried unanimously.

As a result of discussion which took place in executive session the Board approved the applicants lists of August 7, 2000 and September 21, 2000.

Frank Winnert moved and Beverly Eichel seconded to table the following motion made by Beverly Eichel and seconded by Roger Frey: 1. A list be prepared containing the names of the complainants and defendants, pertinent dates, brief description of complaint (i.e. health defect; registration issue); and the disposition. The Grievance List should be kept and maintained in perpetuity by the Arbitration Committee chair, and 2. A separate list should also be prepared (in similar format) and continually updated of membership applications that were turned down. That list should be maintained in perpetuity by the Membership Chair.), until the November face_to_face meeting. The motion was carried unanimously.

Frank Winnert moved and Beverly Eichel seconded to approve the General Education Committee revisions to the flier, Congratulations on your New Newfoundland. Frank Winnert moved and Beverly Eichel seconded to call the question. The motion was carried unanimously. The original motion was carried ten in favor and one opposed (Robin Seaman, I approve of the worded material, but I do not approve of the picture being used on the front. This pamphlet will be sent to everyone who registers a Newfoundland for many years to come and it is my belief that we have many better pictures that have been used in NCA materials depicting this wonderful breed.) with one abstention (Roger Powell).

Roger Frey moved and Robin Seaman seconded to table discussion of the Newfoundland Coloring Book until the November face_to_face meeting. The motion was carried 11 in favor and one opposed (Clyde Dunphy).

The Board discussed the request of a regional club to use the NCA Water Test logo. It was established that the logo is NCA property. Beverly Eichel moved and Frank Winnert seconded that the Board apologize to the Newfoundland Club of Seattle for the lack of a timely response to their inquiry and that in the future any request to use NCA logos or NCA owned artwork must be submitted to the NCA Board with sufficient time for deliberation. The motion was carried unanimously.

Treasurer Mary L. Price reported the following cash balances as of September 26, 2000: NCA operations; Checking Account $3,602.24, Savings Account $52,674.00, CDs $187,423.08, for a total of $243,699.39, "Distinguished Member" Restoration Fund; $17,282.46, Uniform Trophy Fund; $6,238.27, for total operating funds of $267,220.12. Mary also reported that she has been in consultation with Edmund Sledzik, the NCA's tax attorney, regarding tax returns due November 15, 2000. Mary further reported that Moreen Ohs, Uniform Trophy chair, informed her that the cost of producing this year's limited edition plates would be more than usual as a larger plate will be needed to accommodate the reproduction of the artwork for the 2001 design.

Frank Winnert moved and Roger Frey seconded to order 350 plates and sell them for $40.00 as the Board had previously approved. The motion was carried unanimously.

Frank Winnert moved and Clyde Dunphy seconded that the minutes reflect that the AKC commended the NCA for its archival efforts in the Paws Up column in the September 2000 AKC Gazette. The motion was carried unanimously.

Recording Secretary Roger Frey requested that Board members send him any agenda items for the November face_to_face meeting by October 10.

Sandee Lovett requested that Board members inform her of their arrival time at the Flint, Michigan airport, so that she can make pick up arrangements for everyone.

At 8:42 p.m. CDT, Frank Winnert moved and Roger Powell seconded to adjourn. The motion was carried unanimously.

Respectfully submitted,

Roger S. Frey, Recording secretary