Newfoundland Club of America Board of Directors Meeting

Face-to-Fact Meeting, April 2 & 3, 2001 (as approved June 19, 2001)

President Aura Dean called the meeting to order at 8:45 p.m. Board members Sandee Lovett (SL), Beverly Eichel (BE), Mary L. Price (MLP), Roger Frey (RF), Frank Winnert (FW), Tom Broderick (TB), Joan Gunn (JG), Robin Seaman (RS) were present. Clyde Dunphy (CD) arrived at 8:55 p.m. Roger Powell (RP) and Steve McAdams (SM) were absent due to travel constraints. Board member elect, Mary Lou Cuddy and our AKC Delegate, Mary W. Price were also in attendance.

Aura Dean thanked Sandee Lovett and the Great Lakes Newfoundland Club for making all the arrangements for our meetings at the National.

Frank Winnert moved and Beverly Eichel seconded to approve the minutes of the January 23, 2001 teleconference. The motion was carried unanimously. (Absent: RP, SM)

President Aura Dean requested that the Board approve the expenditure of $200 for the services of a parliamentarian at the NCA Annual Meeting. Tom Broderick moved and Robin Seaman seconded to approve the expenditure. The motion was defeated. Five in favor; (AD, RF, SL, TB, RS) and five opposed; (CD, FW, BE, MLP, JG).

The Board prioritized the agenda and confirmed the schedule of meetings for the rest of the week. Clyde Dunphy moved and Frank Winnert seconded to table a letter from the Newfoundland Club of Northern California. The motion was carried unanimously.

At 9:40 p.m., Roger Frey moved and Frank Winnert seconded that the Board recess for the evening. The motion was carried unanimously.

At 7:30 a.m., Tuesday, April 3, 2001, President Aura Dean reconvened the meeting. All Board members were in attendance. Board member elect Mary Lou Cuddy and AKC Delegate Mary W. Price were also in attendance.

President Aura Dean reported that her areas of concern were on the agenda.

First Vice-President Beverly Eichel reported that she will give a report at the Annual Meeting regarding the archive project.

Second Vice-President Sandee Lovett reported that there were several committee positions that needed to be filled.

Corresponding Secretary Steve McAdams reported that over half of the inquiries he has received have been via E-mail, and that all correspondence is up to date.

Treasurer Mary L. Price reported the following cash balances as of April 3, 2001, NCA Operations: Checking Account, $2,291.45; Savings Account, $4,371.91; CDs, $208,959.38, for a total of $215,622.74. "Distinguished Member" Restoration, $2,232.15; Uniform Trophy Fund, $1,009.60, for a grand total of $218,864.49. Mary further reported that she and the NCA's tax attorney, Edmund Sledzik, have been compiling the tax return for 2000 which is due May 15, 2001. If it could not be completed because of the attorney's work load, an extension would be requested.

Recording Secretary Roger Frey reported that he had prepared 300 copies of the NCA Annual Meeting agenda.

AKC Delegate Mary W. Price reported that she had attended the AKC Parent Club Committee meeting on March 12, 2001. The Parent Club Committee and the Dog Show Rules Committee will jointly recommend to the AKC Board to require the Breed Standard be published in all specialty show catalogs. This has been a practice of the NCA for many years. She also reported that Robert Slay, AKC V.P., was lobbying the Parent Club committee members to urge Parent Clubs to refrain from purchasing dogs at puppy mill auctions. Mary further reported that the Parent Club Committee voted to adopt the NCA's recommendation to require the AKC to require all signatures of all owners on all documents. The following were elected to the AKC Board: Patricia Scully, David Merriam, Charles Garvey, and Steven Gladstone. It was the consensus of the Board that Mary L. Price, NCA Rescue chair, and Mary W. Price, AKC delegate, write a letter to Mr. Slay, AKC V.P., regarding the NCA's policy pertaining to the purchase of Newfoundlands at auctions.

At 8:10 a.m., Beverly Eichel moved and Frank Winnert seconded that the Board go into executive session. The motion was carried, ten in favor (AD, BE, RF, SL, SM, MLP, FW, CD, RS, TB) and two opposed (RP, JG).

At 8:45 a.m., Frank Winnert moved and Tom Broderick seconded that the Board come out of executive session. The motion was carried unanimously. As a result of discussion which took place in executive session the Board voted not to entertain jurisdiction regarding a grievance filed with the NCA Board in accordance with the By-Laws articles on discipline.

Beverly Eichel moved and Roger Powell seconded that the Board approve the Working Dog Committee's (WDC) "Guidelines for the Selection and Use of Draft Equipment" as amended and to further commend the WDC for this very useful document. The motion was carried unanimously.

Frank Winnert moved and Clyde Dunphy seconded that the Board accept and approve the WDC's recommendations regarding grievances at working events. The motion was carried unanimously.

Frank Winnert moved and Clyde Dunphy seconded that the Board approve the revised WDC "Draft and Water Test Judges Qualifications." The motion was carried unanimously.

Clyde Dunphy moved and Frank Winnert seconded that the WDC be directed to develop a format that would improve communications regarding complaints about judges. The motion was carried unanimously.

At 10:00 a.m., the Board recessed. At 10:30 a.m., the Board reconvened.

Beverly Eichel, regional club liaison, recommended that the Board approve the requested changes to the Constitutions and By-laws of Newf-Fla and the Newfoundland Club of New England regional clubs. Frank Winnert moved and Steve McAdams seconded to approve the changes to the Constitution and By-Laws of the Newf-Fla Newfoundland Club. The motion was carried unanimously. Frank Winnert moved and Tom Broderick seconded to approve the changes to the Constitution and By-Laws of the Newfoundland Club of New England. The motion was carried unanimously.

Beverly Eichel moved and Frank Winnert seconded that the Board create a policy that would provide that the regional club liaison be a member of the NCA Board of Directors. The motion was carried unanimously.

The Board discussed AKC recognition of NCA regional clubs. Roger Powell will look at his materials regarding the relationship between the NCA and the regional clubs to determine if there is a policy which applies to this matter.

Tom Broderick moved and Robin Seaman seconded that the Board investigate the feasibility of hiring a professional secretary or using a volunteer of the NCA to take minutes at face-to-face meetings of the Board. The motion was carried unanimously.

The Board directed Beverly Eichel and Joan Gunn to draft a clarification of the differences between the arbitration process and the grievance procedure for its consideration.

Beverly Eichel moved and Joan Gunn seconded that the Board instruct Steve McAdams to forward an edited copy of our approved Specialty Show Judges List for the 2002 AKC/Eukanuba American Dog Show Classic. The motion was carried unanimously.

Frank Winnert presented the following timetable for the 2001-2002 budget: Budget request to Mary L. Price by May 15, 2001; Budget draft to Finance Committee by May 15, 2001; Finance Committee teleconference meeting by June 4, 2001; NCA Board teleconference to consider the Finance Committee recommendations around June 19, 2001.

The Board discussed the possible need for a third face-to-face meeting. It was the consensus of the Board that another day be added to the Fall face-to-face meeting rather than schedule another full weekend meeting. The next face-to-face meeting is scheduled for October 25-28, 2001.

At 1:00 p.m., Frank Winnert moved and Tom Broderick seconded that the Board go into executive session. The motion was carried unanimously.

At 1:32 p.m., Roger Frey moved and Frank Winnert seconded that the Board come out of executive session. The motion was carried unanimously.

As a result of discussion which took place in executive session, the Board approved the applicants list of March 6, 2001 and the applicants list of April 2, 2001 with the exception of one applicant.

Ron Pemberton, Ad-hoc Memorial Trophy Committee chair, presented the refurbished Newfoundland Dog Memorial Trophy offered for Best of Breed, the Robert Curry Memorial Trophy (Curry) offered for Best of Opposite Sex to Best of Breed, and the new replicas, and the Kitty Drury Memorial Trophy (Drury) offered for Best of Winners, with the new replicas. Ron Pemberton and Dale Arvin also created travel cases for the Curry and Drury permanent trophies, and they described their plans for a travel case for the Newfoundland Dog Memorial Trophy. It was the consensus of the Board that Ron proceed with the plan to build the travel case for the trophy. The Board thanked Ron Pemberton and Dale Arvin for all of their time and hard work in bringing this project to fruition. Ron also informed the Board that the artist that designed this year's limited edition plate has expressed interest in creating a design for future plates. It was the consensus of the Board that Ron contact the National Specialty Uniform Trophy Committee chair, Lee Ann Hughes, regarding future limited edition plates. Ron also stated that he had received inquiries from two museums regarding the Landseer portrait. Aura Dean added that she had been contacted by NCA member, Alice Kugelman, who related that Malcolm Warner, Director of Yale Universty's Center for British Art, was interested in helping to bring the restored Landseer to the US.

Roger Frey moved and Joan Gunn seconded that the NCA Breeders List application include the following statement, "The Newfoundland Club of America, Inc. expects breeders of Newfoundlands to make a lifelong commitment to all Newfoundlands they produce. By signing the NCA Breeders List Application, I attest that if notified I will accept responsibility, physical and/or financial, for any Newfoundland bred by me that is surrendered to a Rescue service." The motion was carried unanimously.

At 2:00 p.m., Frank Winnert moved and Clyde Dunphy seconded that the Board go into executive session. The motion was carried unanimously.

At 2:45 p.m., Frank Winnert moved and Clyde Dunphy seconded that the Board come out of executive session. The motion was carried unanimously.

During executive session the Board discussed committee personnel.

At 2:50 p.m., the Board recessed.

At 9:10 p.m., the Board reconvened.

Rebecca Stanevich, Health and Longevity Committee chair, updated the Board on the initial results of the health survey.

Judges Education Committee (JEC) Chair Betty McDonnell and JEC members Ingrid Lyden, Margaret Willmott, and Peggy Helming answered questions pertaining to letters of complaint from NCA members regarding a recent JEC seminar. It was the consensus of the Board that a response be sent to all four complainants that the Board found no basis for the complaint and that the conduct of the JEC members is in accordance with Board approved policy.

At 10:10 p.m., Frank Winnert moved and Tom Broderick seconded that the Board go into executive session.

At 10:40 p.m., Frank Winnert moved and Beverly Eichel seconded that the Board come out of executive session. The motion was carried unanimously.

During executive session, the following Committee personnel were appointed:

Board Appointed Committees

AKC Breeder Referral - Johanna Davis, chair
AKC Legislative Liaison - Gail Wettstein, chair
Arbitration - Ken Price, chair (Barbara Jenness, Nancy Aliff)
Finance - Frank Winnert, chair (Mark Aliff, Ken Price, Scott Westphal, Sandy Gabel, Helen Mancuso, Mary L. Price, ex officio)
Judges' Education - Betty McDonnell, chair (Ingrid Lyden, Fran Dibble, Kathy Griffin, Peggy Helming, Carol Winnert, Sue Jones, Margaret Willmott, Steve McAdams, Mary W. Price, Jo-Ann Riley, Robin Seaman)
National Specialty - Henry Jurczyk, chair
Budget and Finance (To be appointed)
Working Dog, Lori Littleford
Specialty Show Guide, Joan Gunn
Properties, Ingrid Lyden
Uniform Trophy, Lee Ann Hughes
Nominating - Lynda Stierle, chair (Jo Ann Wucherer, Linda Morley-Roser, Bob Ohle, Brenda Santiago; Alternate-Susan Wagner)
Research Advisory - Cherrie Brown, chair
(Rebecca Stanevich, Allan Robins, Tamzin Rosenwasser)
Newf Tide Policy - Aura Dean, chair (Glen Malchow, Ken Wildman, Maredith Reggie, David Van Couvering, Jan Boggio ex-officio)
Working Dog - Cheryl Dondino, chair (Steve Barkas, Jacqueline Brellochs, Gabrielle Cohen, Sandee Lovett, Joyce-Echon Butler,Jocelyn Hawley, Barbara Jenness, Cindy White, Carol Winnert, Sue Marino, Dwight Gorsuch)
Steering - Roger Powell, chair (Clyde Dunphy, Tom Broderick)
Regional Club Liaison - Mary Lou Cuddy
Regional Specialty Show Coordinator - Tom Broderick
Newfoundland Health Liaison - David Helming (NCA Board contact - Clyde Dunphy, DVM)

Open Committees
(with Board-appointed chairs)

Awards- Ingrid Lyden, chair
Breeders List - Candace McMahon, chair
Companion Newf - Barbara Frey, chair
Database - Dawn Fretts, chair
International Liaison - May Bernhard, chair
Internet - Jack Dean, chair
General Education - Ann Marie Thibault, chair
Health and Longevity - Rebecca Stanevich, chair
Historian - Mary Jane Spackman, chair
Juniors - Stacy Roderick, chair
Membership - Bob Rogers, chair (Mary W. Price)
NCA Policy Manual - Joan Gunn, chair
Newfoundland Health Challenge - Jan Boggio, Mary Jane Spackman, co-chairs
Obedience - Lanelle Warrick, chair
Publicity - Mary Lou Cuddy, chair
Recognition - Kathleen Hamilton, chair
Rescue Network - Mary L. Price, chair
Versatile Newfoundland - Jacqueline Brellochs, chair

Ad Hoc Committees
(Board appointed)

Charitable Trust Structure - Clyde Dunphy, chair (Frank Winnert, Mary L. Price, David Helming)
Memorial Trophy - Ron Pemberton, chair (Roger Frey, Mary Dewey, Diana Sellers, Bob Quandt, Jean Quandt)
"Distinguished Member" Restoration - Ron Pemberton, chair (Diana Sellers, Clyde Dunphy)
Database Maintenance - Clyde Dunphy, chair (Dawn Fretts, Bob Rogers)
Rescue Education/Prevention - Patti McDowell, chair (Roger Frey, Ray Donner, Pat Woodfin, Ann Thibault, Pat Randall, Lori Littleford, Candace McMahon, Jennifer Zablotny, Tracy Warnke)

Roger Powell moved and Frank Winnert seconded that the Board appoint Clyde Dunphy to serve as the parliamentarian and Beverly Eichel, as the alternate, for the NCA Annual Meeting. The motion was carried unanimously.

Aura Dean thanked outgoing Board member Frank Winnert for his service to the Board.

At 10:45 p.m., Frank Winnert moved and Tom Broderick seconded that the Board adjourn. The motion was carried unanimously.

Respectfully submitted,

Roger S. Frey, Recording Secretary