Newfoundland Club of America Board of Directors Meeting

Teleconference Minutes, January 10, 2002 (Approved February 7, 2002)

President Beverly Eichel called the teleconference meeting to order at 7:02 p.m. Central Time on Thursday, January 10, 2002. The following directors were present: Tom Broderick (TB), Mary Lou Cuddy (MLC), Aura Dean (AD), Clyde Dunphy (CD), Beverly Eichel (BE), Roger Frey (RF), Joan Gunn (JG), Sandee Lovett (SL), Steve McAdams (SM), Roger Powell (RP), Mary L. Price (MLP), Robin Seaman (RS) and Mary W. Price (MWP), AKC Delegate.

President Beverly Eichel suggested waiving the normal order of business to allocate enough time to discuss the minutes from the face-to-face meeting and other items on the agenda.

Clyde Dunphy moved and Joan Gunn seconded to waive the normal order of business. The motion carried unanimously.

Treasurer’s Report: Mary L. Price

Cash Balances as of January 10, 2002

NCA Operations:
    Checking Account        $2,266.75
    Savings Account           $2,789.90
    CDs                         $225,000.00

"Distinguished Member" Restoration
Money Market Account $1,630.31
CD                                $1,510.06
Total                                                        $3,140.37

Uniform Trophy Fund
Money Market Account $2,276.22

Total NCA Cash                                   $235,473.24

The Treasurer distributed the 2001 National Specialty report to the Board at its face-to-face meeting and that the report was accepted and will be distributed to the next host clubs by the Treasurer, Mary L. Price.

Ad Hoc Memorial Trophy Committee:

Ron Pemberton, Chair, reported to the Board that they have the molds for the Best of Opposite Sex and Best of Winners for the NCA National Specialty. The molds are the Reverend Curry and Kitty Drury replicas. The committee has two of each, one for the 2002 and 2003 National Specialties.

The shop can make and assemble both for about $90 per year. It was suggested that we make enough for 15 years at an estimated cost of $1,350. The chair had donated one of his own and requested a replacement at a cost of $45

Roger Frey moved and Mary Lou Cuddy seconded to approve $1,350 for the production of the replicas of the BOS and BOW awards and instruct the committee to order enough replicas for 15 years and one replica to replace the one donated by the chair. The motion carried unanimously.

The National Specialty Show Committee Properties Chair will follow up with the Chair of the Ad Hoc Memorial Committee on the progress of the trophies. The properties chair will have the responsibility for storing them.

Regional Club Liaison: Mary Lou Cuddy

The Newfoundland Club of Hawaii membership has asked to be reinstated as an NCA Regional Club. They have ratified their Constitution and by-laws that the NCA Board approved. They have held activities throughout the year with reasonable attendance for the locale. They are holding regular meetings, newsletters, minutes and other information are being forwarded to the regional club liaison. They have approximately 26 members. They have expressed interest in holding working events to promote the Newfoundland.

Mary Lou Cuddy moved and Aura Dean seconded to reinstate the Newfoundland Club of Hawaii as an NCA recognized club. The motion carried unanimously.

Mary Lou reported that the High Country Newfoundland Club has submitted proposed changes to their by-laws. The main change is that the newsletter editor be changed from a board position to a board appointed position.

Mary Lou Cuddy moved and Joan Gunn seconded that the NCA approve the change to High Country Newfoundland Club’s constitution and by-laws. The motion carried unanimously.

Roger Powell reported that according to the AKC, NCA regional clubs could apply to become an AKC licensed dog club. The Board disapproves of this action and directed Mary Lou Cuddy and Roger Powell to draft a revision to our current policy pertaining to this issue. The policy revision will be on the agenda at the next face-to-face meeting.

Italian Newfoundland Club Letter

The NCA received a letter from Emmy Bruno inviting us to consider participating in the formation of the Newfoundland International Union (N.I.U.). A letter was sent to the Newfoundland Club of America and every other International Newfoundland Club to ask if we would consider participating in forming the Newfoundland International Union (N.I.U.).

According to the proposed constitution of the NIU, clubs that join would be required to uphold the FCI Breed Standard. This would be in violation of Article 1, Section 2 of the NCA Constitution and By-laws which states that one of the purposes of the club is "to urge members and breeders to accept the standard for the breed as approved by the American Kennel Club as the only standard of excellence by which Newfoundland Dogs shall be judged."

It was suggested that we postpone a decision until we can get more information.

Beverly Eichel will write a letter to the Italian Newfoundland Club stating our position and to request clarification on the Breed Standard issue.

Purina Pro Club

Purina would like the NCA to participate in the Purina Pro Club program wherein donations would be made to our health fund on behalf of participating members.

The program is called the Purina Parent Club Partnership (PPCP). If the NCA agrees to participate, our breed club can earn dollars to be used for canine health studies, rescue and/or educational efforts. For every $100 worth of qualifying weight circle points earned and submitted by an NCA member of the Purina Pro Club, Purina will donate $10 to the NCA, and the Canine Health Foundation will match a portion of Purina’s donation. Purina submitted a full page ad to the NCA and requested the NCA to place it in Newf Tide.

There were concerns about endorsing Purina and that Purina is using this as an advertising campaign.

Roger Frey moved and Joan Gunn seconded that the NCA not participate in this program.

The motion was withdrawn.

This issue will be forwarded to the NCA Health Liaison for a recommendation from that committee as to whether NCA should participate.

Executive Session:

Clyde Dunphy moved and Aura Dean seconded that the Board go into executive session 7:32 p.m. CT to consider new member applicants and personnel matters.

The Board approved the new member applicant lists dated 12/28/01 and 1/6/02 to be published in Newf Tide.
One member applicant had withdrawn their application.  There are two member applicants that were published in Newf Tide that are being held to acquire additional information.

It was reported that a check was returned for insufficient funds. The NCA Treasurer will follow up.

The NCA Obedience Chairperson is resigning and the Board will decide upon a replacement at the next teleconference.

Upon motion of Aura Dean, seconded by Clyde Dunphy, the Board came out of executive session 7:53 p.m. CT.

Newf Tide

Aura Dean reported that the envelopes in which Newf Tide is mailed are not strong enough. There was a problem with them breaking in the 4th quarter 2001 mailing, and many Newf Tides were not delivered. She recommended that the Board approve $1,360 to purchase Tyvex envelopes for the 1st and 2nd quarter mailings.

Steve McAdams moved and Clyde Dunphy seconded to approve and allocate $1,360 for the stronger mailing envelopes for Newf Tide. The motion carried unanimously.

Distinguished Member

Roger Frey reported for Ron Pemberton that he had not received any correspondence from the Tate or the Philadelphia Museum regarding the transportation for the "Distinguished Member" painting to the U.S


The American Kennel Club has informed the breed clubs that starting with January 1, 2002 there will be a charge for receiving AKC statistics. The NCA has been receiving these statistics over the internet for the past two years at no charge. The AKC will now charge $180 per year for this service.

Clyde Dunphy moved and Steve McAdams seconded to approve the fee of $180 for the Database Committee to acquire the NCA breed statistics electronically. The motion carried unanimously.

Dawn Fretts, Database Chair, is working with Bob Rogers, who is almost finished completely updating the NCA’s database.

New-Pen-Del Letter

President Beverly Eichel reported that she received a letter from New-Pen-Del requesting the NCA Board to consider eliminating the application fee for regional clubs hosting NCA Draft and NCA Water Tests.

Roger Frey moved and Robin Seaman seconded that the NCA discontinue the $35 application fee, retroactive to January 1, 2002, for NCA regional clubs to hold a NCA draft or water test. The motion carried unanimously.

Mary Lou Cuddy will communicate this information to all regional clubs.

Mailing Labels

Mary L. Price reported that regional clubs are charged $10 for the preparation of mailing labels for specialty premium lists. Aura Dean moved and Joan Gunn seconded to waive the $10 mailing label fee. The motion carried unanimously.

Mary Lou Cuddy will communicate this information to all regional clubs.

Ad Hoc Rescue Prevention

Roger Frey requested permission to hold a teleconference to jump start the Ad Hoc Rescue Prevention Committee. The committee may hold a teleconference within their approved budget.

Face-to-face Minutes

The Board reviewed the minutes of the face-to-face Board meeting held in Buffalo, New York on November 30th through December 2, 2001. Clyde Dunphy moved and Roger Powell seconded to approve the minutes as amended. The motion carried unanimously.

New Business

Beverly Eichel reminded Board members to look over the "to do list." Also committee job descriptions need to be submitted to Sandee Lovett.

The next teleconference will be scheduled for February 7, 2002 at 7:00 p.m. Central Time.

Clyde Dunphy moved and Aura Dean seconded to adjourn at 10:02 p.m. CT. The motion carried unanimously.

Respectfully submitted,

Tom Broderick,
Recording Secretary