Newfoundland Club of America Board of Directors Meeting

Teleconference Minutes, March 28, 2002 (Approved April 23, 2002)

 Editor's Note: Because there minutes are so long, a brief table of contents has been provided in the beginning.  Just clicking on an item below will take you to that item in the minutes

President’s Report
1st Vice-President’s Report
2nd Vice-President’s Report
Corresponding Secretary’s Report
Treasurer’s Report
Recording Secretary’s Report
Approval of Minutes
 
Annual Meeting
Executive Session
Penn-Ohio Draft Test
Judges’ Education Committee
Ad-hoc Breeders List Committee
Awards

President Beverly Eichel called the teleconference meeting to order at 7:15 p.m. Central Time on Thursday, March 28, 2002. The following directors were present: Tom Broderick (TB), Mary Lou Cuddy (MLC), Aura Dean (AD), Clyde Dunphy (CD), Beverly Eichel (BE), Roger Frey (RF), Joan Gunn (JG), Sandee Lovett (SL), Steve McAdams (SM), Mary L. Price (MLP), Robin Seaman (RS) and Mary W. Price (MWP), AKC Delegate. Roger Powell (RP) was absent and excused because of work.
Board members-elect, Debra Wigal and Jack Dean, were also present.

President’s Report: Beverly Eichel

Beverly reported that she had signed the contract with Purina for the NCA to participate in the Purina Pro Club, wherein donations would be made to the Newfoundland Health Challenge Fund on behalf of participating members. She has contacted the Newfoundland Health Challenge Committee to give a presentation about this at the Annual Meeting.

1st Vice-President’s Report:  Clyde Dunphy

No report.

2nd Vice-President’s Report:  Sandee Lovett

Sandee reported that she was contacting all the committee chairs regarding their desires to be re-appointed, and she will have a list of potential vacancies to the Board prior to the face-to-face.  She had also been facilitating the transfer of the Obedience Committee documents to the newly appointed chair. She had been in contact with the Juniors Chairperson regarding the scholarship applications that had been received and the awards for Juniors. 

A letter of resignation had been received from the chair of the Health and Longevity Committee.  In response, several letters were sent to her explaining an apparent misunderstanding regarding her committee. The Board regrets that it did not communicate more effectively with her, to avoid the misunderstanding, and hopes she will reconsider and continue as the chairperson.

There was discussion pertaining to the need for better communication with committee chairpersons.  One idea expressed was to invite them to participate in board teleconferences when issues affecting their committees are to be discussed.  It was suggested that we continue discussion on this topic at the face-to-face.

Corresponding Secretary’s Report: Robin Seaman

At the direction from the Board of Directors the letter written to the AKC regarding its relationship with commercial kennels and dog auctions was sent out to all Parent Clubs.

The letter was sent to the challenged applicant and the sponsors requesting information regarding the complaint.

Treasurer’s Report: Mary L. Price

Cash Balances as of March 28, 2002

NCA Operations:
            Checking Account                  $7,785.89
            Savings Account                  $18,556.83
            CD’s                                 $185,000.00
                                                                              $211,342.72   

“Distinguished Member” Restoration
            Money Market Account           $1,652.33
            CD                                         $1,521.53
                                                                                   $3,173.86       

Uniform Trophy Fund
            Money Market Account           $ 1,253.60

                                                                                   $215,770.38   

Mary L. Price suggested that the Board should approve First Federal and Park Bank to be added to the list of approved banks in which NCA funds may be invested.  She would invest the club funds in certificates of deposit and research the banks on the approved list for the best interest rates.

Roger Frey moved and Clyde Dunphy seconded to approve First Federal and Park Bank to be added to the list of NCA approved banks.

The motion passed unanimously. Absent (RP)

The Finance Committee and the NCA Treasurer are almost ready to conduct a test for the NCA to accept credit cards.  In response to a request from the Finance Committee, four board members and five members of the Finance Committee volunteered to take part in the test.

Recording Secretary’s Report: Tom Broderick

Tom reported that he had written the minutes from the March 7, 2002 teleconference and distributed them to the Board and prepared the agenda for the March 28, 2002 teleconference.

He had written letters to the two challenged applicants and their sponsors requesting information regarding the complaint.

Approval of Minutes

After reviewing the minutes of the March 7, 2002 teleconference, Joan Gunn moved and Steve McAdams seconded to approve the March 7, 2002 minutes as amended. The motion passed unanimously. Absent (RP)

Annual Meeting

The Board discussed plans to recognize all NCA Committee Chairpersons and committee members at the annual meeting. It was suggested at the annual meeting President Beverly Eichel would announce all of the NCA Committee Chairpersons and recognize the committee volunteers by having them all stand.

2nd Vice President Sandee Lovett volunteered to compile all the names and to publish them as an addendum to the agenda at the Annual Meeting.

Roger Frey moved and Joan Gunn seconded to recognize NCA Committee Chairpersons and committee members at the April Annual Meeting. The motion passed unanimously. Absent (RP).

Executive Session

Beverly Eichel entertained a motion to go into executive session.

Aura Dean moved and Joan Gunn seconded to go into executive session at 8:05 p.m. The motion passed unanimously. Absent (RP)

Steve McAdams moved and Clyde Dunphy seconded to come out of executive session at 8:08 p.m.

In executive session the Board approved the NCA new member applicant lists dated March 18, 2002, March 20, 2002 and March 23, 2002.

Penn-Ohio Draft Test

At the March 7, 2002 teleconference the Board decided to obtain additional information pertaining to this unusual situation regarding a draft test entry. The Penn-Ohio Newfoundland Club and Draft Test Committee requested the NCA Board to make an exception and allow PONC to increase the entry limit to 15 dogs the first day and 14 dogs the second day, using those entries and alternates as of March 12, 2002. There was one condition. The entrant had made a derogatory remark to a PONC Draft Test Committee member. The PONC wanted a letter of apology to be sent to that member. When told, entrant immediately sent the letter of apology. Tom Broderick moved and Steve McAdams seconded to accept the very gracious offer of accommodation made by the Penn Ohio Newfoundland Club and its Draft Test Committee to deal with an unusual situation. The test limit will be increased as necessary to cover only those dogs on the alternate list as of March 12, 2002. The original test limit will not be increased to include any re-qualifying dogs.

Discussion:

It was suggested that the NCA Board not make a ruling and inform the PONC Test Committee to decide how to handle this unusual situation. There is no definitive confirmation that the PONC or the Draft Test Committee member agreed to the letter of apology or accepted the letter as an apology. In the opinion of some, the entrant’s letter is not really an apology. The judges may not have been informed that the entry will be increased by a maximum of five dogs over two days and they may not agree to judge an additional five dogs. If the NCA Board allows additional entries over what was printed in the premium list, it would set a precedent. Some Board members were in favor of accepting all re-qualifying dogs.

The weekend before the National, the Colonial Newfoundland Club is holding a draft test. Dogs qualifying there would be pulled from the National Draft Test since it is over the limit. In the worst case scenario, there would only be five extra dogs over two days. The Penn-Ohio Newfoundland Club and the Draft Test Committee all agreed to accept up to five dogs, because of this unusual situation. The NCA Working Dog Committee and the Penn-Ohio Newfoundland Club are asking the NCA Board to make the decision regarding this matter.

It was asked if Tom wanted to withdraw the motion. The motion was not withdrawn. The motion passed 6 For 5 No (BE, MLP, RF, CD, JG) Absent (RP).

Judges’ Education Committee

The JEC is currently circulating three CD-ROMs from other breed clubs to the Board. The CD-ROMs are interactive and were developed to help educate judges and members. The suggestion was made for the JEC to consider having computers available at the National Specialty in April so that the membership will be able to view them.

The Board felt the JEC should decide whether there is a need for the membership to view the CD-ROMs at this time, since this is only one of many ideas that the committee is working on. The JEC will meet on Monday, April 22, 2002 at the National and will address the Board on Tuesday, April 23, 2002 at 2:00 p.m.

Ad-hoc Breeders List Committee

The committee did not have enough time to evaluate the Breeders List’s rules and regulations due to a problem with late notification.  Though a directive was sent in December, it did not reach the chairperson.  The directive was re-sent in late February, when the problem became known, but there was insufficient time for the committee to prepare recommendations for the April face-to-face meeting. 

The format of the Breeders List application will be discussed at the face-to-face meeting.

Awards

There was discussion pertaining to setting new dates for submitting nominations for the NCA Good Sportsmanship and Heroic Newfoundland Awards. This topic will be placed on the face-to-face meeting agenda in April.

President Beverly Eichel entertained a motion to adjourn.

Steve McAdams moved and Clyde Dunphy seconded to adjourn the meeting at 8:54 p.m. The motion passed unanimously. Absent (RP)

Respectfully submitted,

Tom Broderick,
Recording Secretary