Newfoundland Club of America Board of Directors Meeting

Teleconference of June 6, 2002

Editor's Note: Because these minutes are so long, a brief table of contents has been provided in the beginning.  Just clicking on an item below will take you to that item in the minutes

Report of the Recording Secretary
Report of the Corresponding Secretary
Report of the Treasurer
Restoration of the “Distinguished Member” painting
 
Finance Committee
 
Health and Longevity Committee
 
Internet Committee
 
Judges’ Education Committee
 
Nominating Committee
 
 
Regional Club Liaison 
Rescue Committee
 
Rescue Prevention Committee
 
Steering Committee
Working Dog Committee
 
Executive Session
 
Old Business
 
AKC Parent Club Conference
 
Committee Chairs at teleconference meetings
 
 

President Tom Broderick called the teleconference meeting to order at 8:05 pm Eastern time on Thursday, June 6, 2002. The following directors were present: Tom Broderick (TB), Mary Lou Cuddy (MLC), Aura Dean (AD), Jack Dean (JD), Clyde Dunphy (CD), Roger Frey (RF), Joan Gunn (JG), Sandee Lovett (SL), Roger Powell (RP), Mary L. Price (MLP), Robin Seaman (RS), Deb Wigal (DW) and Beverly Eichel (BE), ex-officio. Mary W. Price (MWP), AKC Delegate was absent due to travel.

Roger Powell moved and Robin Seaman seconded that the reading of the minutes of the last meeting be waived due to the fact the minutes were not ready for presentation. The motion carried unanimously.

Report of the Recording Secretary

Mary Lou Cuddy reported that Tom Broderick, past Recording Secretary, would have the April 2002 Face to Face meeting minutes and the 2002 Annual Meeting minutes ready for the next teleconference meeting. She had prepared and mailed the agenda for the June 6, 2002 teleconference agenda. She reported that registered letters were sent to the two applicants whose membership applications had been denied and that she has received verification that the letters were delivered.

Report of the Corresponding Secretary

Robin Seaman reported that a registered letter was sent to the other two individuals whose membership application had been denied and that she had received verification that the letter was delivered.

She also presented information about the AKC Eukanuba Dog Classic. Discussion was held about placing an ad in the catalog. Robin Seaman moved and Roger Frey seconded that the NCA place an ad in the AKC Eukanuba Classic catalog. Discussion ensued and such questions were asked as to how many Newfoundlands were entered and how many people attended the Classic last year. It was recommended that the NCA advertise in the catalog to promote the NCA website. Clyde Dunphy moved and Joan Gunn seconded to table the motion until the July teleconference meeting in order to obtain more information. The motion to table carried unanimously.

Robin Seaman reported on the AKC Lifetime Achievement Awards. This award recognizes exemplary participation over the years in the dog fancy. This award is given to one individual in each of the following categories – Conformation, Companion Events and Performance. It was the consensus of the Board that Tom Broderick send the information to Ingrid Lyden, Awards Chair. Ingrid is to request names for these Achievement Awards in the Newf Tide ad with the Heroic Newf and the Good Sportsmanship Award solicitations. These names are to be sent to the Board by October 15th.

Report of the Treasurer

Treasurer Mary L. Price reported the following balances:

NCA Operations

 

 

 

 

 

 

 

     Checking Account

24,429.42

 

 

     Savings Account

13,781.80

 

 

     CDs   

180,000.00

 

 

 

218,211.22

$218,211.22

 

 

 

 

 

"Distinguished Member" Restoration

 

 

     Money Market Account

1,655.08

 

 

     CD 

1,521.53

 

 

 

3,176.61

3,176.61

 

 

 

 

 

Uniform Trophy Fund

 

 

 

     Money Market Account

 

1,144.06

 

 

 

 

 

 

 

$222,531.89

 

 

Restoration of the “Distinguished Member” painting

Mary L. Price reported on the “Distinguished Member of the Humane Society” painting. The painting is at the Philadelphia Museum of Art on display. It will be displayed for three years (April 2002 – April 2005). She stated that she was in receipt of the invoice for the costs of shipping the painting to Philadelphia totaling $6,138.40. The costs include $2,855.60 for crating and air freight, $950.00 trucking, $125.00 exhibition bond, $125.00 custom clearance service and $80.00 administrative services. She reported that Ron Pemberton, Restoration chair, had suggested that the NCA, Inc. make a grant equal to the cost of the shipping and other charges to bring the painting to the US to the “Distinguished Member” Restoration Fund. He felt that we should not deplete the fund and that we should leave it in place so that we can easily track future donations and interest as well as future expenses. The Board discussed this grant and decided that balances in the Restoration Fund and the Fund’s CD should be used for the current costs. Roger Powell moved and Joan Gunn seconded that the NCA, Inc. approve a grant in the amount of $ 4,000.00 to the "Distinguished Member of the Humane Society" Restoration Fund for the purpose of subsidizing the shipping and other costs associated with bringing the restored painting to the Philadelphia Art Museum for the period of three years The motion passed with 10 yes, 2 no (RF – don’t cash in a CD that is earning interest, RS).

 Robin Seaman brought up the fact there was no announcement of the painting’s arrival at the Philadelphia Museum of Art to New-Pen-Del, the National Specialty host club, or NCA members in attendance at the National Specialty. The painting had arrived earlier that week. There was a discussion which ended with a summary by Roger Powell that, “We all feel it was unfortunate.”

 Finance Committee

Mary L. Price reported on the Finance Committee and next year’s budget process. There was a good response from committee chairs submitting budget requests. The Finance Committee will be meeting soon and the proposed budget should be to the Board by the next teleconference meeting on June 25, 2002. Kevin Gallagher, Finance Committee Chair, will call in to give the Budget report.

 Health and Longevity Committee

Roger Powell moved and Aura Dean seconded to table the Health & Longevity Committee report until the next teleconference meeting. The motion to table carried unanimously. Beckie will be invited to join the teleconference call to discuss the motions that the Health & Longevity Committee has put forward.

 Internet Committee

Clyde Dunphy moved and Aura Dean seconded that there be an information area on the NCA Website for the posting of open NCA Board items and the posting of actions taken by the Board. All items would be Board approved material and would allow the Board to get information out to the membership on a more timely basis. The motion carried unanimously.

 In response to interest by the Newfoundland Club of New England and Sandee Lovett, Working Dog Committee, it was the consensus of the Board that regional clubs could post their premium lists on the NCA Website. Jack Dean, Internet Chair, stated that this would be a service that the NCA could provide to the regional clubs. This option will be communicated to the regional clubs by the Regional Club Liaison and posted on the NCA Website.

 Internet Chair, Jack Dean, presented a proposal to begin a program of advertising of the NCA website on other websites that advertise Newf pups for sale. There was a discussion of links, “front-door” approaches and advertising that would lead directly to NCA’s educational material such as the Newf and You and the Adorable, Huh? pamphlets on the NCA Website. The Board directed Jack Dean to prepare the details and come back to the Board with the specifics.

 Judges’ Education Committee

Betty McDonnell, Chair of Judges Education Committee (JEC), sent a request, via Sandee Lovett, that the Board reconsider its directive to the JEC to come up with 4 additional names, which would increase the size of the committee. Roger Powell moved and Deb Wigal seconded that any action be tabled until the next teleconference meeting and Betty McDonnell, JEC Chair, be invited to attend the meeting to clarify the committee’s concerns. The motion carried unanimously.

 Nominating Committee

A discussion was held regarding the Nominating Committee’s use of two questions to the potential candidates. The questions are: 1) What are the two most important issues that face the NCA in the coming year and how would you solve them, and 2) How do the candidates feel about buying Newfoundlands at auction? At the Annual Meeting, the membership directed that these two questions and the candidate’s answers be added to the nominees’ biographies that come with the ballots for the election of the Board of Directors.

 The Nominating Committee had asked to use these questions and was given permission by the NCA President, Tom Broderick. The Nominating Committee is also guided by the criteria as outlined in the policy manual. Jack Dean motioned that the Nominating Committee be instructed not to consider or use in any way those additional items on rescue and the two issues concerning the NCA. Roger Frey seconded.

 Some Board members believe that the directive by the President was wrong and that the directive to have the Nominating Committee ask additional questions is against the policy. Some members stated that it would be unfair that the Nominating Committee would choose candidates based upon the answers and that the Nominating Committee does not represent the membership. On the other side, some members believed that the directive was not against the policy. The policy clearly sets some standards and only suggests some criteria but it is not limited to the criteria that is written in the policy. Some Board members believe the Nominating Committee has the right and duty to ask any questions of the potential candidates, so that they may make, in their opinion, the proper choice. Also, any potential candidate not chosen by the Nominating Committee may, by petition according to the NCA Constitution and By-Laws, be listed on the ballot.

 The vote was 6 yes (MLC – the policy as outlined in the policy guide has worked well in the past, there is no reason to change, AD – I agree with MLC, had already been requested to have our response to the committee by May 10th, JD – An individual’s position on auction purchase should not enter in any way into the determination by the nominating committee of what they consider to be the best suited people to govern the NCA from a pool of all candidates who applied and, therefore, there is no reason for the nominating committee to have this information in the first place, RF – I don’t believe the Nominating Committee followed Board approved Nominating Committee policies and that this will set a precedent for the Nominating Committees in the future to base their decisions on possible candidates’ stand on issues, JG – It politicizes the nominating process and the Nominating Committee has been free to seek information on related criteria or write-ups, DW – Ditto MLC), 6 no (TB – I felt that the directive to the Nominating Committee was proper and ethical, CD – I support the decision of the Nominating Committee to ask the question and I support the President of NCA for his decision, SL – It is within the right of the Nominating Committee to seek additional information, RP – Ditto SL, let the Nominating Committee do their job, MLP – I have no objection to the Nominating Committee’s request for additional information, RS – Ditto SL & CD). The motion failed.

 Regional Club Liaison

Mary Lou Cuddy asked for the Board’s direction and clarification on several matters. After discussion, it was the consensus of the Board that non-NCA recognized regional clubs may not advertise in the Regional Club section of National Specialty catalog. Joan Gunn will contact Henry Jurczyk, Specialty Show Chair to update him on this matter.

 The Board, after discussion, directed Mary Lou Cuddy to collect the descriptions of the regional clubs’ territories and/or boundaries for posting on the NCA Website. This was brought up at the regional clubs’ meeting at the National Specialty. There is no one place where all the territories and/or boundaries are listed. Currently this information is only found in the individual club’s constitution.

 The Board clarified that a regional club may have voting members from outside that club’s territory/boundary if that option is included in the regional club’s constitution and by-Laws. The question was raised to clarify a statement in regional club policy.

 Rescue Committee

The Board discussed the rescue issues that were listed on the agenda. In response to Roger Powell’s concerns, Mary L. Price explained the auction procedure and the buyer’s fee, which caused a higher dollar total than was expected. She also explained that rescue monies are from a fund that receives donations and are not budget items. This fund is used in three ways – 1) to assist dogs where no regional club exists, 2) to give grants to regional clubs for extraordinary veterinary care, and, 3) to acquire dogs from various situations. Mary will prepare a report on the expenditures for the last two fiscal years in the three categories for the July teleconference meeting.

 The discussion then turned to the development of a way to assess the membership’s stand concerning the purchasing of Newfs at auction as was directed by NCA members at the Annual meeting. Some items that were discussed included having an Ad Hoc committee consisting of Board members, up and down vote, fact sheets, funds spent on buying dogs at auction, how many Newfoundlands have been saved, following rescue policy, develop a survey or ballot, and what would be the best way to send the information to the membership. Roger Powell motioned and Joan Gunn seconded that the Rescue Prevention Committee develop a ballot/poll to fulfill the vote of the membership at the 2002 Annual Meeting. The motion passed unanimously. The committee will have a report by the July teleconference meeting.

 Robin Seaman motioned and Sandee Lovett seconded to invite Steve Gladstone or an AKC representative to talk to the Board at the Fall Face-to-Face meeting. Mr. Gladstone or the AKC representative would address the NCA Board on purchasing dogs at auction and the AKC’s relationship with the Hunte Corp. The motion carried unanimously. Jack Dean will send an article that Steve Gladstone authored to the NCA Board for their information.

 Patti McDowell’s requests regarding rescue that she had submitted to the Board were sent to the Rescue Prevention Committee.

 Rescue Prevention Committee

Roger Frey presented the Rescue Prevention Committee’s request that the Board direct the Internet Committee to investigate the various methods of moving the NCA's web site listing up higher on the search engines. Jack Dean motioned and Joan Gunn seconded that the Internet Committee explore these options. The motion carried unanimously.

 The Rescue Prevention Committee requested that the Board of Directors write to the AKC and ask that the limited registration be the default registration when there is no type of registration indicated on the AKC registration form. Roger Frey informed the Board that the Kennel Club of Buffalo had written to Jim Crowley (AKC) regarding this and the response from Mr. Crowley stated that the AKC was not in favor of it. Joan Gunn motioned and Aura Dean seconded that Tom Broderick write a letter to AKC with copies to all parent clubs endorsing the idea of limited registration as the default registration. The motion carried unanimously.

 Steering Committee

There was a discussion on filling the vacancy on the Steering Committee. Jack Dean stated that committee vacancies should be publicized to the membership. In the course of discussion, a vacancy on the Working Dog Committee was brought up. Roger Frey pointed out that the policy manual states that an article is to be written yearly explaining the committee structure and informing members who should be contacted to submit their interest in volunteering or resumes. The Board directed Jack Dean, Internet Chair to post the committee vacancies on the NCA’s Website. Declarations of interest/resumes for these two committees are to be in by the due date for the July teleconference’s agenda and should be directed to Sandee Lovett. It was the consensus of the Board that Aura Dean place an article in Newf Tide on an annual basis, as per policy, outlining committee structure and personnel. 

Working Dog Committee

The Board directed the Working Dog Committee to consider the letter from Christopher Plum and Maureen Cavanaugh.

 Executive Session

At 11:07 pm, Aura Dean motioned and Robin Seaman seconded that the Board go into executive session. The motion carried unanimously.

 At 11:13 pm Aura Dean motioned and Joan Gunn seconded that the Board come out of executive session. The motion carried unanimously.

 In executive session, the Board approved the NCA new member applicant lists dated May 10, 2002 and May 24, 2002. The request to reconsider a denial of membership was denied.

 Old Business

The discussion on Grievance vs. Arbitration and the discussion of the policy on handling challenged membership applications was tabled until the next meeting.

 AKC Parent Club Conference

Mary L. Price reported on the upcoming AKC Parent Club meeting. She has been invited to be a panelist and that may open up her spot for an additional NCA representative. She will know by the next teleconference meeting. The AKC is also asking for copies of each parent club’s books, pamphlets and other materials for a display at the conference. Mary will take care of arranging for these.

 Committee Chairs at teleconference meetings

Jack Dean motioned and Roger Powell seconded to have committee chairs available at the teleconference meetings for agenda items that pertain to their committees so they can provide input and answer questions. The motion carried unanimously.

 New Business

The Board discussed the Fall Face-to-Face meeting. It was the consensus of the Board to hold the meeting in Philadelphia. Tentative dates are November 1-3, 2002 or November 15-16, 2002. It is hoped that something can be arranged between the Philadelphia Museum of Art and the Board to recognize the “Distinguished Member” painting. Mary Lou Roberts has generously offered to help.

 By the consensus of the Board, two items of new business were tabled due to the lateness of the hour. These items were a letter from the AKC regarding DNA sampling at National Specialties at a reduced cost to the dog’s owner and the second item was from a company regarding Newfoundland calendars.

 The next teleconference meeting will be scheduled for June 25, 2002.

 At 11:31 pm, Robin Seaman moved and Roger Frey seconded that the meeting be adjourned. Motion carried unanimously.

 Respectfully submitted,

 Mary Lou Cuddy
Recording Secretary