Newfoundland Club of America Board ofDirectors Meeting

Teleconference of June 25, July 1, and July 8 2002

Editor's Note: Because these minutes are so long, a brief table of contents has been provided in the beginning.  Just clicking on an item below will take you to that item in the minutes

 

Correction of minutes

Finance Committee Budget Report
Teleconference Reconvenes on July 1, 2002
Rescue Prevention Committee
Correction of minutes of April 23, 2002
Executive Session
Teleconference reconvenes on July 8, 2002
Newf Tide
Policy Committee
Rescue Prevention Committee

 

 

 

President Tom Broderick called the teleconference meeting to order at 8:05 pm Eastern time on Tuesday, June 25, 2002. The following directors were present: Tom Broderick (TB), Mary Lou Cuddy (MLC), Aura Dean (AD), Jack Dean (JD), Clyde Dunphy (CD), Roger Frey (RF), Joan Gunn (JG), Sandee Lovett (SL), Mary L. Price (MLP), Robin Seaman (RS), Deb Wigal (DW) and Beverly Eichel (BE) (ex-officio). Roger Powell (RP) and Mary W. Price (MWP), AKC Delegate, were absent due to travel.

 

Correction of minutes

 

The Board commenced correcting the April 23, 2002 face-to-face minutes. There was an extensive discussion on the recording of the team building exercise. It was decided to suspend work on the corrections as Kevin Gallagher, Chair of the Finance Committee, was due to come on line to discuss next year’s budget.

 

At 9:15 pm, Robin Seaman was called away by an emergency.

 

Finance Committee Budget Report

 

Kevin Gallagher joined the teleconference. He reported on the Finance Committee’s June 13, 2002 teleconference meeting. The Finance Committee had reviewed the proposed budget. Although it seemed in order, the Finance Committee wanted more information on the Internet Committee budget but had not had a chance to review it with the Internet committee. Kevin Gallagher reviewed the Certificates of Deposit and options for higher interest rates. The committee will present several more banks for Board approval – the goal being to create a pool of approximately 12 banks from which to choose – at the Board’s November 2002 face-to-face meeting. The Finance Committee will review banks and CD’s twice a year. The committee discussed the issue of committees going over budget. The committee would like to recommend a policy of only accepting overruns within a certain percentage of budget with a minimum of $500 without prior approval from the Board. The Finance Committee approved adding $10,000 to the reserve fund. The Finance Committee has scheduled their next meeting for September 17, 2002 at which they will review the dues structure.

Jack Dean questioned the amount of membership dues in various CDs and the reserve fund. Joan Gunn asked if all the budget items seemed appropriate. Kevin Gallagher responded that all budget items seemed in line.

 

Aura Dean moved and Jack Dean seconded that the NCA Board approve the 2003 budget. The motion carried unanimously. (Absent: RP, RS)

 

The Board thanked Kevin Gallagher and the Finance Committee for their hard work and the Board is looking forward to working with them.

 

The Board resumed work on the face-to-face minutes.

 

At 10:50 pm, a motion was made to recess until July 1, 2002 by Roger Frey and seconded by Joan Gunn. The motion carried unanimously. (Absent: RP, RS) The Board will reconvene on July 1, 2002 at 8:15 pm Eastern Time.

 

Teleconference Reconvenes on July 1, 2002

 

President Tom Broderick reconvened the teleconference on July 1, 2002 at 8:15 pm Eastern Time. The following directors were present: Tom Broderick (TB), Mary Lou Cuddy (MLC), Aura Dean (AD), Jack Dean (JD), Clyde Dunphy (CD), Roger Frey (RF), Joan Gunn (JG), Sandee Lovett (SL), Mary L. Price (MLP), Robin Seaman (RS), Deb Wigal (DW) and Beverly Eichel (BE) (ex-officio).Roger Powell and Mary W. Price, AKC Delegate, were absent due to travel.

 

The Board resumed correction of the minutes of the April 23, 2002 face-to-face meeting. After some time, discussion was tabled so the Rescue Prevention Committee could present its report.

 

Rescue Prevention Committee

 

Roger Frey, Chair of the Rescue Prevention Committee (RPC), presented information from their teleconference of June 19, 2002 in response to the directive from the Board regarding the development of a ballot/poll of the membership concerning the purchase of Newfoundlands at auction.

 

The committee recommended a Yes or No vote that will appear on one page and on a second page the membership could add their comments. The committee voted to recommend to the Board this wording: Should the Newfoundland Club of America, Inc. and/or its Charitable Trust purchase Newfoundland dogs from auctions, brokers, individuals, retailers or wholesale sellers?

 

Discussion followed regarding whether the question should be asked as a whole or should it be broken into five questions – auction, brokers, etc. each being a separate question. It was stated that there is a problem with voting on the question as is if someone believes that buying at auction is wrong and buying from a retailer is permissible. The question needs to be broken down into five separate questions. Roger Frey was asked for the reasoning of the committee and he replied that the committee stated that was the wording of the motion from the membership.

 

It was stated that a special mailing will be expensive and that additional questions should be asked to obtain as much information from the membership as possible for the cost of the mailing.

 

It was stated the committee will need advice on formatting the ballot/poll.

 

Other Board members felt that the committee’s recommendation should be followed. One member stated that the purchase issue should be decided first then additional questions asked of the membership.

 

Jack Dean moved and Sandee Lovett seconded to have a Yes or No vote on the motion from the membership and to break down the question into five parts. The motion carried 6 Yes (MLC, AD, JD – I believe that there has to be a yes or no vote, but I am favor of obtaining more detailed information from the membership; CD - the more information the Board can obtain from the membership the more informed we will be when making our decision; SL, MLP); 4 No (TB, JG - I feel the membership should be allowed to determine whether there should be a separate fund to purchase dogs at auction; RS - some of these categories do not pertain to the primary concern of what the problem is; DW - I agree that we need more membership input but agree that brokers, wholesalers, retailers are one and the same); (Abstain: RF); (Absent: RP).

 

Roger Frey presented the remaining items in the RPC report. There will be a fact sheet with background information sent to the membership with the ballot. Mary L. Price will prepare a report on each purchase made in the past 12 years to include, but not be limited to, was the dog AKC registered, type of sale the dog was purchased from (i.e. dispersal, auction, etc.), final disposition of the dog (placed, euthanized, etc.), actual total cost per dog (purchase price + veterinary costs - placement fee). This will be listed by calendar year and will cover dogs from January 1, 1991 through June 30, 2002. All this information will be included in the fact sheet. There will be pro and con articles included. Lori Littleford will coordinate the pro position and Pat Randall will coordinate the con position.

 

The RPC plans to hold a teleconference meeting on July 3, 2002.

 

President Tom Broderick commended the committee on its hard work.

 

Joan Gunn moved and Clyde Dunphy seconded that, as an additional survey question, the membership be given the option of establishing a pool of dollars for the use of purchasing dogs at auction.

 

It was asked if this was a directive to this committee to include this. A Board member stated that he was not opposed to the concept and to send it to the committee but do not limit the committee. It was stated the Board would receive more information from the membership for its money. A Board member stated she did not support this motion. Joan Gunn was asked if this had to be the exact wording and Joan replied that she was not married it. The motion carried 7 Yes (MLC, AD, CD, JG, SL, MLP, DW); 3 No (TB, JD - I voted no because I don't want to bind the hands of the committee and want them to have the freedom to consider many options; RS); (Abstain: RF); (Absent: RP)

 

Clyde Dunphy moved and Joan Gunn seconded that the Board accept the information from the RPC and that the committee develop additional questions to survey the membership on the rescue issue. The motion carried 10 Yes; 1 No (RS); (Abstain: RF); (Absent: RP)

 

Roger Frey presented the committee’s request that that the Board place a moratorium on additional members joining the committee until the committee has completed its charge. The RPC is an open committee.

 

Clyde Dunphy moved and Joan Gunn seconded that the Board accept the recommendation of the RPC chair that the Board place a moratorium on additional members until the committee has completed its charge.

 

There was discussion about the balance of opinions on the committee. Roger Frey felt that personal opinions were not that important as every member of the committee was dedicated to a fair and accurate presentation to the membership. There was also a discussion about members approaching the committee to join, as two people expressed interest in the committee after it had received its directive from the Board.

 

Clyde Dunphy amended his motion as follows: that the Board add Jean McAdams to the RPC and then accept the recommendation of the RPC that a moratorium be placed on additional members until the RPC has completed its charge.

 

Further discussion ensued. It was stated that if a person was not interested in the RPC before this issue, there should be no one-issue people on the committee. A Board member stated that if someone wants to be on the committee, they have more credence if the chair is contacted instead of a committee member. Another Board member replied that some people feel more comfortable sounding out a committee member before approaching the chair. It was stated anyone who had asked to be on an open committee should be, then impose the moratorium.

 

The motion carried 6 Yes (TB - since it is an open committee I voted yes as there was no moratorium at that time; CD, JG, SL, RS, DW); 5 No (MLC, AD, JD - all people who indicated interest before the moratorium was imposed should be given the opportunity to participate rather than one named person; RF - I am voting no because I am standing by the recommendation of the committee; MLP); (Absent: RP)

 

Correction of minutesof April 23, 2002

 

The Board resumed correcting the April 23, 2002 face-to-face minutes. After further discussion, Jack Dean moved and Deb Wigal seconded that the Board approve the April 23, 2002 face-to-face minutes as amended with the extended version of the team building exercise.

 

The motion carried 8 Yes (TB, MLC, AD, JD, CD, MLP, RS, DW), 3 No (RF, JG – the specifics of team building are not essential to the minutes but rather reflect a heart-to-heart honest evaluation of communication; SL – specifics were not essential to the minutes); (Absent: RP)

 

President Tom Broderick asked that the Board adjourn for a Charitable Trust meeting. Aura Dean moved and Clyde Dunphy seconded that the Board adjourn for a Charitable Trust meeting at 8:55 pm. The motion carried unanimously. (Absent: RP)

 

Executive session

 

At 9:17 pm, the Board reconvened following the Charitable Trust meeting. Aura Dean moved and Clyde Dunphy seconded that the Board go into executive session. The motion carried unanimously. (Absent: RP)  At 9:22 pm, the Board went into executive session.

 

Roger Frey moved and Clyde Dunphy seconded to come out of executive session at 10:27pm. The motion carried unanimously. (Absent: RP)

 

While in executive session, the Board approved the list of NCA new member applicants dated June 15, 2002. The Board received two letters challenging an application that was published in the Second Quarter 2002 issue of Newf Tide. This application will be held in abeyance until the July teleconference meeting.

 

Mary L. Price left the meeting at 10:30 pm due to a commitment.

 

At 10:45 pm, Aura Dean moved and Joan Gunn seconded to recess the meeting until Monday, July 8, 2002 at 8:30 pm Eastern Time. The motion carried unanimously. (Absent: RP, MLP)  The Board will reconvene on July 8, 2002 at 8:30 pm Eastern Time.

 

Teleconference reconvenes on July 8, 2002

 

President Tom Broderick called the teleconference meeting to order at 8:30 pm Eastern time on Monday, July 8, 2002. The following directors were present: Tom Broderick (TB), Mary Lou Cuddy (MLC), Aura Dean (AD), Jack Dean (JD), Clyde Dunphy (CD), Roger Frey (RF), Joan Gunn (JG), Sandee Lovett (SL), Mary L. Price (MLP), Deb Wigal (DW) and Beverly Eichel (BE) (ex-officio). Robin Seaman (RS) joined the meeting at 9:40 pm. Roger Powell (RP) and Mary W. Price (MWP), AKC Delegate, were absent due to travel.

 

The Board resumed work on the correcting of the April 25, 2002 Annual Meeting minutes.

 

After discussion of including the then-President Beverly Eichel’s verbatim speech, Clyde Dunphy moved and Joan Gunn seconded to accept the minutes that included Beverly’s verbatim speech.

 

The motion carried. 7 Yes (MLC, CD, RF, JG, SL, MLP, DW), 3 No (TB – I agree with Aura; AD – precedent-setting in that it is verbatim; JD – I cannot remember any president demanding that her verbatim speech be in the minutes and it would be far better to summarize it); (Absent: RP, RS)

 

The Board continued and corrected the rest of the Annual Meeting minutes. Robin Seaman joined the meeting. Clyde Dunphy moved and Deb Wigal seconded that the minutes of the Annual Meeting be approved as amended.

 

The motion carried. 8 Yes (TB, MLC, CD, RF, JG, SL, MLP, DW); 2 No (AD, JD) (Abstain: RS – I was not here for most of the discussion); (Absent: RP)

 

Robin Seaman asked that the minutes reflect the Board’s appreciation of Tom Broderick’s efforts as Recording Secretary for the past year.

 

Newf Tide Policy Committee

 

Aura Dean, Chair of the Newf Tide Policy Committee, reported that Newf Tide had received an article on rescue and that the committee was looking for guidance as to whether that article should be published without an article representing the other side and whether the Rescue Column could be considered a rebuttal. In the discussion that followed, it was stated that balance is important. It was questioned whether the rescue column could act as the second article, but Mary L Price responded that space may be of concern as the rescue column will be acknowledging all the rescue donations that had come in with the dues. Cathy Sands had written a report on her experiences raising the two litters that were bought at the last auction. Mary L. Price was planning to use that report as the rescue column. According to Newf Tide policy, if an article is critical of NCA policy, then there should be a chance for review and a rebuttal written if necessary. There was discussion on holding the first article until the next issue which would give the rescue committee time to write a rebuttal if necessary. It was decided that Aura Dean will send Mary L. Price the article for review and Mary will decide 1) if a rebuttal is necessary and then 2) will work with Newf Tide’s timeline. Jack Dean and Roger Frey disagreed saying the first article should be published in this issue.

 

Rescue Prevention Committee

 

Roger Frey, Chair of the Rescue Prevention Committee (RPC), presented a report on the RPC’s (RPC) teleconference of July 3, 2002. He reported that there was much discussion by the RPC on the Board’s directive that the question regarding the purchase of Newfs be broken down into five separate questions. The committee felt that their hard work was nullified. The committee wants specific direction from the Board regarding the main question, the concept and the timing of a survey and the specific questions to be included on a survey. The RPC has a teleconference tentatively scheduled for July 23.

 

Discussion brought out the following points. The Board should send it back to the committee and let them do the job they were charged with. Non – specific or too many open-ended questions will be hard to tabulate and determine a consensus. Roger Frey reiterated that the committee is looking for direction – what will the Board approve? A question was asked regarding the timeline or when this will be ready to go to the membership. Roger Frey replied that the RPC had not yet discussed that as a committee. The committee cannot develop a timeline until they know what they are including. Does the Board want just a few questions or a full survey? Joan Gunn’s motion seems to mandate to the committee that they develop a survey.

 

Robin Seaman moved and Jack Dean seconded that the Board rescind the motion made by Joan Gunn on July 1, 2002 which stated that the membership be given the option of establishing a pool of dollars for the use of purchasing dogs at auction as an additional survey question.

 

It was stated that it would take a two-thirds vote to rescind a motion. There was more discussion regarding the idea of a survey. The fact sheet, pro and con articles and the ballot could be done right away and a survey done at a later time depending on the results. Roger Frey asked if the committee could do the survey as an option and then it may be included with the other items. It was stated that the vote could be very close and the survey may help to determine the direction the membership would like to take. It was stated that there was much work to be done and that to develop the ballot and the accompanying materials, conduct the vote and tabulate it in time for the Board’s November face-to-face meeting might not be possible. It was stated that the Board and RPC should take the time to do it right. It was asked why the committee felt a survey might not be necessary and it was stated the committee felt the membership directed a yes or no vote on the issue.

 

It was stated the Board had not yet taken any action on the moratorium on purchasing Newfoundlands. The matter will be placed on the July agenda. There was discussion regarding the quorum at the Annual Meeting. It was stated that according to Connecticut law (the NCA is incorporated in Connecticut) that once a quorum has been declared, it cannot be lost due to members leaving the meeting.

 

Joan Gunn moved and Clyde Dunphy seconded to “Call the Question.” The motion carried unanimously. (Absent: RP)

 

The motion passed 7 Yes (TB, MLC, AD, JD – I agree with Roger and Robin; RF – I voted yes because the RPC should develop its own survey; RS – I think the RPC should be allowed to do its job, by the motion of the membership at the Annual Meeting, to reflect the feeling of the membership as to for or against; DW – I agree with Roger and Robin); 4 No (CD – I voted no because it was important to survey the membership on separate donations to the rescue fund; JG – it is too important a question and we need the full response of the membership, including the option of separate funds to purchase dogs; SL – I voted no as it is a very important question which needs to go out at the same time with the initial question/survey. A number of people spoke to me in favor of separate funds at the Annual Meeting; MLP – I agree with Clyde and Sandee); (Absent: RP)

 

The consensus of the Board was that the development of a survey and a timeline be at the discretion of the RPC.

 

It was decided that Board would meet on Tuesday, July 30, 2002 at 8:00 pm Eastern Time. Agenda items should be sent to Mary Lou Cuddy as soon as possible.

 

Jack Dean moved and Robin Seaman seconded to adjourn the meeting. The motion carried unanimously. (absent – RP)

 

The meeting adjourned at 11:40 pm.

 

Respectfully submitted,

 

Mary Lou Cuddy

NCA Recording Secretary