Newfoundland Club of America Board ofDirectors Meeting

Teleconference of July 30, 2002

Editor's Note: Because these minutes are so long, a brief table of contents has been provided in the beginning.  Just clicking on an item below will take you to that item in the minutes

 

Correction of minutes
Report of the Recording Secretary
Report of the Corresponding Secretary
Report of the Treasurer
Report of the AKC Delegate
Internet Committee
November 2002 face-to-face meeting location
Health and Longevity Committee
Judges’ Education Committee
AKC/Eukanuba National Invitational Championship Ad
Meet the Breeds
Guidelines for Candidates’ Statements
Executive Session
AKC Delegate Parent Club Committee
Rescue Prevention Committee

 

 

 

President Tom Broderick called the teleconference meeting to order at 8:04 pm Eastern time on Tuesday, July 30, 2002. The following directors were present: Tom Broderick (TB), Mary Lou Cuddy (MLC), Aura Dean (AD), Jack Dean (JD), Clyde Dunphy (CD), Roger Frey (RF), Joan Gunn (JG), Sandee Lovett (SL), Mary L. Price (MLP), Robin Seaman (RS), Deb Wigal (DW) and Beverly Eichel (BE) (ex-officio) and Mary W. Price (MWP), AKC Delegate. Roger Powell was absent due to travel.

 

The Board observed a minute of silence to remember Ron Pemberton.

 

Correction of minutes

 

The Board reviewed the June 6, 2002 teleconference minutes. Aura Dean moved and Deb Wigal seconded to approve the minutes as corrected. The motion passed unanimously. (Absent: RP)

 

Report of the Recording Secretary

 

Mary Lou Cuddy reported that she had prepared the following documents: the June 6, 2002 teleconference minutes, the June 25, 2002, July 1, 2002, July 8, 2002 teleconference minutes, the July 1, 2002 Charitable minutes, and the June 25, 2002 and July 30, 2002 agenda packets.

 

She sent a letter to persons whose membership application was challenged and she has received verification that the letter was delivered.

 

Mary Lou Cuddy also reported that she is attempting to reconstruct and update the Recording Secretary’s files. She asked that any pertinent information be sent to her for inclusion.

 

Report of the Corresponding Secretary

 

Robin Seaman reported that she had received a good deal of mail regarding requests for Breeders’ Lists and breed information. She informed the Board that she had been contacted by the AKC regarding the “Meet the Breeds” exhibition at the AKC/Eukanuba Dog Classic. She reported that she has been in contact with Steve Gladstone of the AKC and he is very willing to meet with the Board at the November face-to-face meeting in Philadelphia.

 

Report of the Treasurer

 

Mary L. Price reported the following balances:

 

NCA Operations

 

 

 

 

 

 

 

     Checking Account

3,304.45

 

 

     Savings Account

51,796.67

 

 

     CDs   

188,093.41

 

 

 

243,194.53

243,194.53

 

 

 

 

 

"Distinguished Member" Restoration

 

 

     Money Market Account

 

1,076.14

 

 

 

 

 

 

 

 

 

Uniform Trophy Fund

 

 

 

     Money Market Account

 

3,867.37

 

 

 

 

 

 

 

$248,138.04

 

 

Mary L. Price reported that approximately two-thirds of the dues renewals have been processed. The end of the fiscal year financial statements for NCA, Inc. are in the mail to Board members. All appropriate tax forms have been completed by Edmund Sledzik, NCA tax attorney, and filed.

 

Report of the AKC Delegate

 

Mary W. Price reported that she was not able to attend the AKC Delegates’ meeting in San Antonio, Texas as she was out of the country. She has not received any information or minutes from that meeting. She did report that the proposal to have the breed standard published in the catalog of every independent national specialty was approved, effective October 16, 2002. Attempts to impose the same requirement for any and all specialties were fruitless, however. The September 2002 meeting will be back in New York. The High Volume Breeders’ Committee will give a report. The election for the delegate Standing Committees will be held. Connie Vanacore is the only NCA member up for re-election. She informed the Board that the Parent Club Conference is overbooked and all sessions will be taped and made available to each Parent Club.

 

President Tom Broderick asked that the Board adjourn for a Charitable Trust meeting. Aura Dean moved and Roger Frey seconded that the Board adjourn for a Charitable Trust meeting at 8:34 pm. The motion passed unanimously. (Absent: RP) The meeting reconvened at 8:40 pm.

 

Internet Committee

 

Jack Dean informed the Board of a problem with the NCA Website auto-responder for email changes. The auto-responder sends email changes to Membership Chair, Bob Rogers. The Chair notified the Internet Committee on July 22, 2002 that he had not received any email updates. The problem was traced to the NCA server, which had changed, and the auto-responder settings were lost. Approximately two months worth of changes had been lost, but were recovered and forwarded to the Membership Chair. New mechanisms are in place so the problem will not occur in the future.

 

November 2002 face-to-face meeting

 

Aura Dean proposed that the location of the November face-to-face be changed from Philadelphia to California. The principal reason for meeting in Philadelphia was to have the Board host a reception for NCA members at the Philadelphia Museum to view the restored Landseer painting. There are no suitable rooms available at the Museum for that weekend.

 

It was brought up that Steve Gladstone was available and interested in talking with the NCA.

 

Jack Dean moved and Aura Dean seconded that the November face-to-face be moved to California this year because we cannot have the reception for the painting at the Museum. The Board could meet in Philadelphia next year.

 

Discussion ensued with the following points. Steve Gladstone lives on the East Coast and it is unlikely that he would go to California. There are many NCA members that would like to hear him speak. There would be no available time to meet Sunday because nine East Coast Board members would have to leave Sunday morning, due to the three hour time difference and a 5.5 hour flight. The West Coast membership should be treated equally. The NCA Board has not been to the West Coast in approximately five years and the Board really should make an effort to have a meeting there soon. Concerns were stated regarding the expense of flying East Coast Board members to California. It was suggested that the meeting be held in the Midwest. A suggestion was made to look into other Philadelphia sites for the reception.

 

Clyde Dunphy moved and Deb Wigal seconded that the motion be tabled until later in the meeting as Beckie Stanevich, Health and Longevity Chair, had called in. The motion passed unanimously. (Absent: RP)

 

Health and Longevity Committee

 

Beckie Stanevich, Chair of the Health and Longevity Committee (H&L), discussed two proposals with the Board. The first proposal concerned the development of a Health Award(s). The committee envisions using the new NCA database for the recordkeeping. Some of the different ideas that the H&L is considering would recognize people testing their dogs, regardless of the result. Another idea is an award for clear dogs. Perhaps a multilevel program ranging from testing regardless of results up through top awards for dogs that test clear for all specified conditions. Concern was expressed that it must be made very clear as to how affected and carrier dogs are to be listed publicly.

 

The H&L committee is looking for the go-ahead from the Board to develop a working structure.

 

Joan Gunn moved and Roger Frey seconded that the Board accept the recommendation of the H&L Committee to develop and maintain a health award program that should include recognition of breeders that test specific conditions/diseases and that recognizes healthy offspring.

 

Discussion continued regarding the Ad-Hoc Health ROM Committee chaired by Tamzin Rosenwasser. Has the Board abolished this committee by the above motion? It was stated that the Board cannot abolish a committee without notifying the committee chair.

 

Jack Dean moved and Roger Frey seconded to table the motion until the next meeting so that Tamzin Rosenwasser, Ad-Hoc Health ROM Committee Chair, can be contacted by Sandee Lovett. The motion passed unanimously. (Absent: RP)

 

Beckie Stanevich then addressed her second proposal. The Board had previously given approval and the funds necessary to complete a second round of the health survey. As the first round of survey results have been tabulated, the H&L Committee now feels that a second round is not needed. However, they would like to follow-up on certain areas of the survey such as cause of death, specific types of cancer and elbow dysplasia versus elbow anomaly. The H&L Committee would like to transfer the funds allocated for a second round of the survey for use for follow-up on the above-mentioned areas.

 

Aura Dean moved and Roger Frey seconded that the Board accept the recommendation of the H&L Committee that in lieu of conducting a follow-up study of non-responders, the H&L Committee is directed to conduct a study to determine or verify the cause of death, the specific cancer type and/or any other missing information for dogs reported on in the 2001 Health Survey. The motion passed unanimously. (Absent: RP)

 

The board thanked Beckie Stanevich and the committee for their hard work.

 

Judges’ Education Committee

 

Betty McDonnell, Judges’ Education Committee Chair (JEC), joined the teleconference. She stated that the JEC is asking for reasons why the Board wants four more members on the committee as was decided at the April 23, 2002 face-to-face meeting. She stated that extra members make more work and the committee becomes unwieldy. The JEC felt it was working productively with the current number of members.

 

Discussion ensued about the Breed Mentor list and the requirements for the Breed Mentors and the JEC members. These requirements are listed in the Policy Manual. One JEC member must be in attendance at each seminar. The question was asked how often the JEC has meetings to which Betty McDonnell replied one face-to-face and ongoing email meetings. It was asked why it is more difficult to conduct email meetings with sixteen members than twelve. Betty McDonnell stated that the JEC felt sixteen was cumbersome, that it would take longer to collect and compile answers, that the JEC does not need any new members and that the committee would not become any more productive. It was questioned how much work four additional members would actually add. Several Board members pointed out that the diversity of the committee is very important and that there are not many styles represented on the JEC.

 

Robin Seaman moved and Sandee Lovett seconded that the Board rescind the decision made at the April 2002 face-to-face meeting to increase the JEC to sixteen and to return the committee to twelve. The motion did not pass. 4 Yes (TB, SL, DW, RS); 7 No (MLC, AD, JD – I would normally defer to the recommendation of the chair but in this instance I don’t see where adding new members to this committee would cause a great problem in communication; CD, RF – I voted no because I feel it would be detrimental to the Newfoundland breed for the NCA Board to perpetuate the good ol’ boy perception of the JEC; JG – The committee needs to be more diversified; MLP); (Absent: RP)

 

It was stated that the Board should review JEC policy on requirements for Breed Mentors and the JEC. Betty McDonnell will have four to five names for the Board’s consideration by the November face-to-face. The new openings on the JEC will be published in Newf Tide. Names should be to Betty McDonnell by Monday, September 16, 2002. Discussion of advertising followed, but it was stated that this follows the recent protocol that was followed by the Working Dog Committee and the Steering Committee.

 

The Board thanked Betty McDonnell and the JEC for their efforts.

 

The Board was reminded that a motion regarding the November 2002 face-to-face was still on the table. It was decided to address several items that had immediate deadlines first.

 

AKC/Eukanuba National Invitational Championship Ad

 

Roger Frey moved and Robin Seaman seconded that the NCA place an ad in the catalog at this show. The ad shall have the NCA’s Website address and information on obtaining the NCA’s educational materials.

 

The motion passed unanimously. (Absent: RP)

 

The Board requested that the General Education Committee (GEC) prepare the ad and send it by the October 1,2002 deadline. This will be sent to Ann Thibault, Chair of the GEC.

 

Meet the Breeds

 

The Newfoundland Club of Florida has been contacted and the club is very willing to host this event again and they have already planning for this event.

 

Roger Frey moved and Aura Dean seconded that the NCA participate in the “Meet the Breeds” exhibition and that the Board ask the Newfoundland Club of Florida to host it as they did last year.

 

The motion passed unanimously. (Absent: RP)

 

Guidelines for Candidates’ Statements

 

At the 2002 Annual Meeting in Carlisle, PA, the membership directed that all persons running for election to the Newfoundland Club of America should address the following two questions - 1) If the membership has not clearly indicated their feelings and the problem has not been resolved, then all board candidates in the coming election should answer the following question in addition to their biographical statement: What is your position on purchasing Newfoundlands at auction? and 2) What do you think are the two most important issues the NCA faces in the coming year and how would you solve them?

 

Discussion ensued to determine the number of words that would be permitted for each question. Concern was expressed about the size of the packet and the additional mailing costs.

 

Jack Dean moved and Robin Seaman seconded that all persons running for election may respond with comments of 300 words or less for the first question (purchasing Newfoundlands at auction) and comments of 500 words or less addressing the second question (the two most important issues). These would be in addition to the 300 word biographical resume.

 

The motion passed unanimously. (Absent: RP)

 

This additional information will be included in the Recording Secretary’s letter regarding the nominations that will be an insert in the Third Quarter Newf Tide.

 

Mary L. Price, NCA Treasurer, has rescue financial information in a spreadsheet. This should be available to any candidate who desires it.

 

Executive Session

 

The President asked for a motion to go into executive session for committee appointments.

 

There was a brief discussion on whether there had been sufficient time to solicit names for the Working Dog vacancy.

 

At 10:55 pm, Robin Seaman moved and Clyde Dunphy seconded that the Board go into executive session. The motion passed 9 Yes (TB, MLC, AD, CD, JG, SL, MLP, RS, DW); 2 No (JD – I don’t think that the membership has had enough time and it has not been published in Newf Tide, the members have not had a chance to apply; RF – Ditto JD); (Absent: RP)

 

At 10:57 pm, Beverly Eichel had to leave the meeting.

 

At 11:18 pm, Aura Dean moved and Clyde Dunphy seconded that the Board come out of executive session. The motion passed unanimously. (Absent: RP)

 

At 11:00 pm, Mary L. Price had to leave the meeting.

 

In executive session, the Board approved the new member applicant list dated July 20, 2002 with one exception.

 

The Board appointed Lori Littleford and Helen Munday to the Steering Committee. Additional members to this committee will be sought. The Board appointed Denise Castonguay to the Working Dog Committee.

 

AKC Delegate Parent Club Committee

 

There is a proposal from this committee to award a three point major win to the Reserve Winners at a National Specialty where the entries total at least twice the number required for a five point major. The Board tabled discussion on this proposal until the next meeting.

 

Rescue Prevention Committee

 

Roger Frey, Chair of the Rescue Prevention Committee (RPC), reported on the progress of the RPC with the purchasing Newfs at auction poll/vote. The ballot with the five questions, the fact sheet and the pro and con summaries are ready. These items will be formatted in the same way as the ballots for the election of Board members. They will be mailed by first class mail. They will be to the printers by September 6, 2002 and in the mail by September 9, 2002. The ballots will be due back by late September; they will be tabulated by the middle of October in time for the Board’s face-to-face meeting in November.

 

The RPC will have a teleconference on August 21, 2002 to finalize details and the Board needs to meet soon after.

 

Jack Dean moved and Roger Frey seconded that the Board approve the recommendation of the RPC of sending out a five question ballot, a fact sheet and pro and com summaries by first class mail in the same method as the election process on the time table established by that committee.

 

The motion passed 7 Yes (TB – I agree with the recommendation of the committee; MLC, AD – I voted yes to support the format the committee has worked out; JD – I voted yes. The committee has worked long and hard to find the best compromise to a difficult problem; RF, SL, DW); 3 No (CD – I believe the ballot should have been a survey and room for members’ comment; JG – I voted no. It should be a survey including the option of establishing a separate fund for purchasing dogs at auction; RS – I voted no as it should be blown into Newf Tide and not in a hurry and at great expense to the NCA); (Absent: MLP, RP)

 

At 11:40 pm, Mary W. Price had to leave the meeting.

 

Clyde Dunphy moved and Deb Wigal seconded that the Board resume discussion on the tabled motion regarding the site of the November face-to-face meeting. The motion passed unanimously. (Absent: MLP, RP)

 

The consensus of the Board was that the weekend date could not be changed as Board members had already made arrangements with their work schedules.

 

The motion was read again. Jack Dean moved and Aura Dean seconded that the November face-to-face be moved to California this year because we cannot have the reception for the painting at the Museum. The Board will meet in Philadelphia next year.

 

The motion failed. 5 Yes (MLC, AD, JD, CD, JG); 5 No (TB, RF, SL, RS, DW); (Absent: MLP, RP)

 

The Board will go to Philadelphia and stay at a hotel near the airport. The Museum is a thirty minute drive. The Board will meet Friday, November 1, 2002 beginning at 9:00 am Eastern time until mid-afternoon Sunday, November 3, 2002.

 

The next teleconference will be held on Tuesday, August 27,2002 at 8 pm Eastern time. Clyde Dunphy will not be able to attend.

 

Robin Seaman moved and Joan Gunn seconded to adjourn the meeting at 11:50 pm. The motion passed unanimously. (Absent: MLP, RP)

 

Respectfully submitted,

 

Mary Lou Cuddy

Recording Secretary