NEWFOUNDLAND CLUB OF AMERICA, INC.

 

BOARD OF DIRECTORS

TELECONFERENCE MINUTES

March 4, 2003/March 18, 2003

 

President Tom Broderick called the teleconference meeting to order at 8:04 pm Eastern time on Tuesday, March 4, 2003. The following directors were present: Tom Broderick (TB), Mary Lou Cuddy (MLC), Aura Dean (AD), Jack Dean (JD), Clyde Dunphy (CD), Roger Frey (RF), Joan Gunn (JG), Sandee Lovett (SL), Roger Powell (RP), Mary L. Price (MLP), Robin Seaman (RS), Deb Wigal (DW) and  Mary W. Price (MWP), AKC Delegate (ex-officio). Board-elect members present were Jan Boggio, Jacqueline Brellochs and Patti McDowell. Member guests were Henry Jurczyk, Nancy Duggan and Cherrie Brown. Beverly Eichel (BE) (ex-officio) was absent.

 

A request from Patrick Randall to sit in on the teleconference was discussed. The attendance of members at meetings has been discussed by the Board previously but it is not yet policy as many details need to be worked out.  At this time the request was denied.

 

There was a brief discussion of whether or not to adopt Roberts Rules of Order for the teleconference. It was decided to use common parliamentary procedure.

 

Approval of Minutes

 

The December 12, 2002 minutes were reviewed.

 

Jack Dean moved and Deb Wigal seconded to approve the December 12, 2002 minutes. The motion passed unanimously.

 

The January 9, 2003 minutes were reviewed.  There was some discussion of a paragraph as to whether it was a For Your Information (FYI) item or new business.

 

Roger Powell moved and Aura Dean seconded to approve the January 9, 2003 minutes as amended.  The motion passed unanimously.

 

Report of the Recording Secretary

 

Mary Lou Cuddy, Recording Secretary, reported that she had prepared the March 4, 2003 agenda and the minutes for the December 12, 2002 and the January 9, 2003 teleconferences.

 

She also reported on the counting of the election ballots. She wished to thank ballot counters Dan and Kathy Cohen, Roy and Louise Esiason, Penny de la Rocha and Jim Pospisil for their efforts.  There were approximately 1,000 ballots returned and the counting process took about six hours.

 

Report of the Corresponding Secretary

 

Robin Seaman, Corresponding Secretary, reported that she has received correspondence concerning Mystic, CT’s “Sea Dogs” exhibition which will run from May 10 - September 28, 2003. There was a request for dog demonstration on specific weekends. The information will be forwarded to the Newfoundland Club of New England. There was a brief discussion regarding sending the information to the Working Dog Committee (WDC) also.  It was decided that we should also send this to the WDC.

 

Robin reported that she had received the CD-ROM from the AKC Parent Club Conference held last October.

 

She received a letter from AKC reminding exhibitors of the new Bred-By class requirements. The letter will be posted on the NCA website.

 

Robin reminded Board members that the Canine Health Foundation information she had received as included in this agenda packet is an FYI.

 

Report of the Treasurer

 

Mary L. Price, Treasurer, presented the following report:

 

NCA Operations

 

 

 

 

 

     Checking Account

2,104.09

 

     Savings Account

977.26

 

     CDs   

189,547.85

 

 

192,629.20

192,629.20

 

 

 

"Distinguished Member" Restoration

 

     Money Market Account

 

1,157.34

 

 

 

 

 

 

Uniform Trophy Fund

 

 

     Money Market Account

 

815.96

 

 

 

 

 

$194,602.50

 

 

 

 

The 2002 National Specialty financial report was received on February 18, 2003. It was noted that the Specialty Show Guide states that the National Specialty report is due six months after the National. Since the original report which the Board members had already received, Mary L. Price has received the report in a better format. She will distribute the report in the better format to the Board. The delay in receiving the original report caused it not to be available for the November face-to-face meeting and for distribution to the next host club.

 

Jack Dean moved and Roger Powell seconded to accept the 2002 National Specialty financial report.  The motion passed unanimously.

 

Report of the AKC Delegate

 

Mary W. Price, AKC Delegate, asked for the board's direction in voting for AKC directors, Class of 2007. The election will be held during the AKC's annual meeting on March 11th. This year, there are only four candidates for the three vacancies on the board. Following discussion of the merits of each candidate, a consensus of NCA board members indicated a preference for only two persons, with the third vote to be determined by the delegate.

 

Mary advised the board that the agenda for the Delegates' Parent Club Committee meeting on March 10th included the topic of limited registration as the default registration when neither full nor limited registration status is specified by the breeder on an individual registration application. In the event the Parent Club Committee voted to support such an amendment at this time, it was decided that preparations for presenting an amendment to Chapter 3, Section 4A, of the Rules Applying to Registration and Discipline should be made. President Tom Broderick will assist Mary in preparing the necessary materials.

 

National Specialty Committee

 

Henry Jurczyk, National Specialty Chairman, was invited to join the teleconference to update the Board on the National Specialty. Nancy Duggan joined the teleconference at 9:00 pm to give input concerning the problem with National Specialty room reservations. Henry stated that all is going well and there is a good turnout.  He explained to the Board that they will be having their meetings in the Chalet, which is very near the hotel and condos. Henry agreed that the Annual Membership Meeting will be scheduled for 7:00 pm and there will be microphones on the floor for members to use.

 

There will be shuttle buses going all day and evening from the hotel, the condos, the Chalet and the Lodge to town and back Monday through Sunday.

 

There was a question as to the pricing difference between condos booked through the NCA and condos booked through outside sources. Henry Jurzcyk stated that prices were negotiated early with the hotel and included services and dealing with several different homeowners associations. Outside agencies were free to charge what they wanted for rooms not set aside by the NCA.  Condos booked with outside agencies would not include services, such as housekeeping.

 

The eight condos in question which were booked through Century 21 for 43 NCA members and then subsequently cancelled by Century 21 were discussed. It was asked if those members could be assigned to their original condos and they would pay the higher price.  This will not be possible as these rooms are now assigned to other people and the National Specialty Committee is unable to change rooms at this point.

 

There was a question if the NCA has property damage insurance.  It was stated in the cancellation letter from Century 21 that this was one of the reasons for the cancellation of the eight rooms. Henry Jurzcyk replied that NCA does not have property damage insurance.  The Niagara Frontier Club has property damage insurance to cover damage amounts not covered by the renter.

 

It was stated that at two Nationals when rooms were booked with outside agencies, the club called and told those people ahead of time so they could resubmit their requests according to the same dates and procedures as the rest of NCA members. This year, the opportunity was not offered in time for the people in question to submit their requests on January 9th.

 

Cherrie Brown joined the teleconference at 9:22 pm.

 

The Board thanked Henry Jurzcyk and Nancy Duggan for their input.  They left the teleconference at 9:25 pm. 

 

Research Advisory Committee

 

Cherrie Brown, Research Advisory Committee Chair, spoke to the Board about a treatment for osteosarcoma study.  It was the consensus of the Research Advisory Committee (RAC) that this study should be funded.  Many other large-breed clubs are participating in this study.  NCA’s share of the funding would be $6,000.00 over two years.

 

Clyde Dunphy moved and Jack Dean seconded to direct the Charitable Trust to release funds for this study.  The motion passed unanimously.

 

Cherrie Brown informed the Board that RAC is studying several new proposals and will inform the Board of their findings.  There was a brief discussion of funding hip dysplasia studies.  The RAC felt that recent hip dysplasia studies were not well-designed and therefore the committee had not recommended them for funding.

 

Cherrie Brown left the meeting at 9:41 pm.

 

Communication with the AKC

 

Mary W. Price, AKC Delegate, was asked if she is contacted with any frequency by NCA members to forward items to the AKC. She replied that there had not been many requests.

 

A Board member-elect sent a letter to the AKC concerning other registries ignoring the AKC’s limited registration.  She reported that she had received three nice replies from the AKC in regards to this matter.

 

Executive session

 

Robin Seaman moved and Deb Wigal seconded for the Board to go into executive session at 9:47 pm.

 

The motion passed. 11 Yes (TB, MLC, AD, CD, JD, RF, JG, SL, MLP, RS, DW); 1 Abstention (RP)

 

Mary L. Price left the teleconference at 9:56 pm.

 

Roger Powell moved and Clyde Dunphy seconded for the Board to come out of executive session at 11:09 pm. The motion passed unanimously.

 

While in executive session, the Board approved the list of membership applicants dated December 30, 2002 and January 16, 2003.

 

The Board accepted the resignation of Johanna Matsuda (formerly Davis) as the chair of the AKC Breeder Referral Committee due to illness. Several candidates were considered as interim appointments.  Tom Broderick and Sandee Lovett will contact those candidates to determine their interest. Rebecca Stanevich, Chair of the Health & Longevity Committee, and Roger Frey, Chair of the Rescue Prevention Committee have asked to be replaced when the Board considers new committee appointments at the face-to-face meeting at the National Specialty.

 

The Board took action regarding recipients of the Good Sportsmanship Award and the Heroic Newfoundland Award.

 

The Board discussed matters pertaining to the conduct of the Annual Membership Meeting and concluded that past practices will be continued. There will be no proxies accepted for the Annual Membership Meeting.

 

National Specialty Room Reservations

 

There was further discussion regarding reservations for condos, which had not been reserved earlier by the Niagara Frontier club for use during the National, being cancelled after a contract was signed and a deposit cashed.  There were questions about property damage insurance and liability insurance.  The hotel insists on proof of liability insurance, not property damage insurance.  The NCA carries liability insurance but not property damage insurance.  Niagara Frontier had taken a policy out on property damage.  It was stated that Century 21 is the party that needs to address the situation.

 

Roger Frey motioned and Joan Gunn seconded to direct the National Specialty Show Chairman to reassign the eight condos, affecting 43 individuals, as to the original contract.

 

The motion was ruled out of order.  The Board cannot order a regional club committee chairperson to take a specific action.

 

The ruling was appealed.

 

The vote to sustain the ruling of the chair passed. 7 Yes (TB, AD, CD, JD – I agree with RP; RP – I don’t think the Board has the authority to dictate what committees within a regional club will do or how committees within regional clubs will be run; RS, DW); 4 No (MLC – This situation could have been avoided if the lines of communications were two-way; RF – I think it is inappropriate for the Specialty Show Chairman and the NCA Board not to be responsive to at least 43 individuals whose specialty show accommodations were cancelled; JG – I think this is a unique situation and it is appropriate to intervene for fairness, it has been done before, i.e. a draft test; SL – I agree with JG); 1 Absent (MLP)

 

President Tom Broderick will speak to Henry Jurzcyk to be sure all 43 people have accommodations for the National Specialty.

 

The Board recessed at 11:46 pm Eastern time.  The Board will reconvene at 8:00 pm on Tuesday, March 18, 2003.

 

Teleconference reconvenes

 

President Tom Broderick reconvened the teleconference meeting to order at 8:02 pm Eastern time on Tuesday, March 18, 2003. The following directors were present: Tom Broderick (TB), Mary Lou Cuddy (MLC), Aura Dean (AD), Jack Dean (JD), Clyde Dunphy (CD), Roger Frey (RF), Joan Gunn (JG), Sandee Lovett (SL), Roger Powell (RP), Mary L. Price (MLP), Robin Seaman (RS), Deb Wigal (DW), Beverly Eichel (BE) (ex-officio) and  Mary W. Price (MWP), AKC Delegate (ex-officio). Board-elect members present were Jan Boggio, Jacqueline Brellochs and Patti McDowell.

 

Report of the AKC Delegate

 

Mary W. Price, AKC Delegate, reported the results of the voting for AKC directors at the organizations annual meeting on March 11th.  Of the four candidates, the three persons elected were Dr. Patricia Haines, who previously served as a director from 1995 until 1999, and incumbents Dr. Carmen Battaglia and Mrs. Patti Strand.

 

Mary reported that she had attended the meeting of the Delegates' Parent Club Committee on March 10th, when there was discussion of the NCA's proposal regarding limited registration, as suggested in the NCA's December letter to AKC Chairman Ron Meneker.  A straw vote of the committee members present indicated a lack of support at this time.  Therefore, it seemed inappropriate to make a formal amendment proposal at the next day's delegate meeting.  Concentrated lobbying efforts will be made with the expectation that support may be garnered from both parent clubs and all-breed clubs.

 

There was a brief discussion of sending a letter to the Parent Clubs and placing an article in Perspectives, the AKC Delegates newsletter. Additional avenues may be pursued.

 

Rescue and Referral Committee

 

Jack Dean moved and Deb Wigal seconded to accept Robin Seaman’s proposed rescue policy, which removes all reference to purchasing Newfoundlands at auction according to the membership vote, as amended.

 

Roger Frey moved that the motion was out of order. Tom Broderick ruled the motion was in order. There was no second.

 

There was discussion on the first motion.  It was stated that the Rescue Committee’s report should at least be considered before changing policy.  In response to a request, Mary L. Price, Rescue Committee Chairperson, read a list of persons who had contributed to the Rescue Committee’s report. There was discussion of the fact that the Rescue Committee’s report did not address the membership vote as directed.

 

Three ideas were suggested for the Rescue Committee and the Rescue Prevention Committee to keep on mind. 1) What responsibility does the Rescue Committee have in working with the Rescue Prevention Committee? 2) If the NCA is going to monitor auction, as we recently did, shouldn't the Rescue Policy specify what responsibility its Committee and/or its volunteers have in this effort?  Does the full responsibility fall on Rescue Prevention Committee?  Shouldn't this be a dual responsibility with coordination between the two? 3) Recommend if any financial reports or specific records involving rescue and/or auction monitoring are going to be requested to be submitted to the Board for review, that the specific data be recorded and included in the appropriate committee's policy.  (Example:  age, sex, breeder of record, registration body, sale price).  Rationale:  it is more difficult to go back and try and recreate that specific information than it would be to simply record what types of information would be value for review for future use.

 

It was suggested that policy be established quickly by approving the motion and then the Rescue Committee be sent back to work keeping the above three ideas in mind.

 

It was the consensus of the Board to amend the motion by moving up a paragraph as the statements made in that paragraph should apply throughout the policy and that the actual membership vote concerning rescuing Newfs at auction be placed in the history section of the rescue policy where it can be referenced by future Boards.

 

There was concern expressed about a non-rescue committee member writing policy for that committee.  It was suggested, since the moratorium on purchasing Newfs was still in effect, that this be sent back to the Rescue Committee for them to include the membership vote into the policy.  There was some agreement but it was felt that it was time to get the will of the membership into policy.

 

The motion passed. 7 Yes (TB – I voted Yes because I support the will of the membership and the only change made to the policy reflected the will of the membership; AD – I voted Yes because I was requested to vote by the membership; CD, JD – The only changes made are to remove the purchase option to reflect the will of the membership.  It does not prevent the Rescue Committee from coming back with additional suggestions; RP – I prefer to have the Rescue Committee write the policy but the wishes of the membership are urgent and we need a clear policy which this provides.  I look forward to the changes and recommendations of the Rescue Committee in the future; RS – Ditto JD; DW); 2 No (SL – The moratorium is in effect, the will of the membership is being followed, so I would like the policy not to be approved without Beverly’s points and a chance for it to go back to the Rescue Committee; MLP – I feel this work, rescuing Newfs from any source, should be undertaken by the parent club for our breed); 3 Abstentions (MLC, RF – I abstained because while we need to follow the will of the membership, policy should be written by the committee to which they pertain and in essence the will of the membership was and is being followed via the moratorium; JG – I abstained because I will not go against the will of the membership but must express my desire to both protect our breed and my conscience that all Newfs deserve a chance at life)

 

The Board requested that the Rescue Committee and the Rescue Prevention Committee go back and consider some of the ideas that were brought up in the course of the discussion.  The committees are not to change the will of the membership.

 

Tape Recording of Board Meetings

 

The Board discussed the trial period of taping and transcribing Board meetings. It was stated that the Board should consider using an outside source to tape and transcribe meetings.  The Recording Secretary stated that the transcripts were helpful in preparing the minutes but that they should not be relied on exclusively.

 

Jack Dean moved and Roger Frey seconded to extend the trial period through the face-to-face meeting and the Annual Membership meeting and then re-evaluate the policy concerning the tape recording of meetings.

 

The motion passed.  11 Yes (TB, MLC – I feel the tape recording is helpful in maintaining the accuracy of the minutes; AD – I voted Yes because I feel that recording the minutes is helpful to all of us and for each and every member to help us focus on what we are saying; JD – Since we preserve both the tape and the transcript, we eliminate the endless and expensive discussion the Board has had whether or not someone said something.  The best proof is the record time we approved the two sets of minutes that were tape recorded; RF, JG, SL – I am in favor of anything that helps the secretary; RP – Ditto SL; MLP, RS, DW) 1 No (CD – I voted No because the NCA operated for many years very successfully without tape recording the minutes and I feel that we get bogged down with what was said by who, instead of looking at the concept and the merits of the discussion)

 

Auction Monitoring Volunteers

 

Jack Dean moved and Roger Powell seconded to thank the volunteers who went and monitored the latest auctions where Newfoundlands were consigned.

 

There was discussion of the implication of having to make a motion to thank a volunteer versus a “let the minutes reflect” statement.

 

The motion failed. 7 No (TB, MLC, CD, RF, JG, SL, MLP); 3 Yes (AD, JD, RP); 2 Abstentions (RS, DW)

 

The Board directed that the minutes reflect that the Board extends their appreciation to Suzanne (Suzi) Bidwell, Reginia (Reggie) Schneider, Barbara (Bobbi) Walker, and Matt and Jean Cobban for their efforts in monitoring two auctions where Newfoundlands were consigned.

 

Face-to-Face Meeting Dates

 

The Board discussed the meeting schedule at the National Specialty. The Board decided to start the face-to-face meeting on Monday, April 21, 2003 at 7 pm Eastern time. The meeting will continue on Tuesday, April 22nd from 8 am to 3 pm when the meeting will be recessed for the Ice Cream Social and Welcome Reception.  The Board will meet again after the Top Twenty competition at approximately 8:00 pm.  If necessary, the Board will meet on Wednesday, April 23rd from 9:30 pm to 11 pm.

 

Executive Session

 

Joan Gunn moved and Mary Lou Cuddy seconded that the Board go into executive session at 9:37 pm.

 

Motion passed. 11 Yes (TB, MLC, AD, CD, JD, RF, JG, SL, MLP, RS, DW); 1 Abstention (RP)

 

Joan Gunn moved and Roger Powell seconded that the Board come out of executive session at 9:50 pm. The motion passed unanimously.

 

While in executive session, the Board approved the membership applicant list dated March 15, 2003.

 

The Board voted to deny membership to one applicant.

 

Breeders List Ad Hoc Committee

 

Joan Gunn moved and Roger Frey seconded to approve the document submitted by this committee.

 

Jack Dean moved and Roger Powell seconded to table this document until the face-to-face meeting as there was no membership involvement with the committee report.

 

There was discussion of what input was gathered for this report.  It was stated that generally Ad Hoc committees do not ask for membership input.  The original charge to the committee was published in the minutes and interested members had an opportunity for input.  Some of the committee’s work was held up by the change of the committee’s chairperson.

 

The motion to table passed. 6 Yes (TB, AD, JD – Since there has been no membership input or review of the committee report, delaying it for six weeks so that the membership can discuss it at the National and share their ideas with the Board is a very desirable thing; RP – The good ideas in this reports deserve discussion beyond the time we have tonight; RS, DW); 5 No (CD, RF, JG, SL, MLP – In the original charge, the committee was not directed to solicit comments from the general membership); 1 Abstention (MLC)

 

There was a question as to the Breeders list application that will appear in the Second Quarter issue of Newf Tide. The application will remain the same as the changes proposed will not take effect until the following year.

 

Patrick Randall has collected ten years’ worth of Breeders List data and has an analysis of trends. The Board will request this data from Patrick.

 

The Breeders List report will be discussed at the 9 pm Tuesday, April 22nd meeting of the Board. There will be signs at the National to inform the membership.

 

Membership Applications

 

There was a discussion concerning changing the membership application form to request more information from applicants.

 

It was the consensus of the Board to request that Board members and the Rescue Prevention Committee forward their ideas/questions to Bob Rogers, NCA Membership Chairperson, by June 1, 2003.  Bob Rogers will report back to the Board by August 1, 2003 with his suggestions.

 

 Membership Directory

 

There was a brief discussion of the membership updates as Newf Tide inserts.

 

Jack Dean moved and Roger Powell seconded to have the Membership Directory updates published as an insert to Newf Tide include all additions, deletions, corrections and changes. The motion passed unanimously.

 

Health Class

 

Joan Gunn moved and Clyde Dunphy seconded to develop a CHIC (Canine Health Information Center) class as a non-regular class at national and regional specialties for dogs who are listed with PennHip/OFA hips, OFA elbows, cardiologist cleared hearts for sub-aortic stenosis and cystinuria-free in the CHIC database. The Health Class Ad Hoc Committee will report back to the Board and then this proposal will be submitted to the AKC.

 

There was a discussion of the use of the CHIC registry or the new database that is being developed by Bob Rogers and the Database Maintenance Committee. There were questions concerning cystinuria-carrier and cystinuria-normal dogs and would the carrier dogs be allowed to compete. Would cystinuria-normal dogs still need to be tested to be included in the CHIC database? The Health Class Ad Hoc Committee will address these concerns in their report.

 

This class would start like the Working Dog class.  It may have small entries at first and then it can be expected to grow in popularity.  The criteria for the class will be changing as new DNA tests are developed and other health problems crop up. 

 

The motion passed. 11 Yes (TB, MLC, AD, CD – I support the motion and I agree with JD that further definition is needed and that cystinuria-free and cystinuria-unaffected needs to be considered for entry in the class; JD – I approve of the concept and that’s the reason I voted Yes, but I think that the concept has to be more refined and this gives the committee a chance to come back with a more definitive proposal; RF, JG, SL, RP, MLP, DW);1 No (RS – I do not feel it is a fair criteria when we have a marker in existence and will not accept carriers.  I also think it gives a false impression to novice breeders to health issues)

 

Health Challenge and Fine Arts Auction

 

Roger Frey reported that he had talked with Mary Jane Spackman, Health Challenge Co-Chair. The Health Challenge Committee is concerned that they are only being allowed two days at ringside instead of the traditional three days at the 2003 National Specialty. The Health Challenge has people coming in just to work that third day and items being donated for that day.  The Board is to ask Henry Jurzcyk, National Specialty Chair, to give the Health Challenge Committee reasonable space as close to ringside as possible. There will be a teleconference between the National Specialty Committee and the Health Challenge Committee to discuss this matter. Neither Jan Boggio or Mary Jane Spackman have heard from Henry Jurzcyk directly about this matter. It was suggested that it state in the NCA Policy Manual and the Specialty Show guide that the Health Challenge Committee are to be given three days at ringside.

 

There was discussion of the changes made to the Fine Arts Auction.  The Niagara Frontier Club conveyed that the Fine Arts Auction items will not be designated (the exception being the Uniform Trophy Fund’s original artwork for the 2003 Limited Edition plates and the No. 1 2003 Limited Edition plate) as benefiting either the Health Challenge or the Rescue Fund.  The Niagara Frontier will donate 15% of the net proceeds to the Health Challenge and 15% of the net proceeds to the Rescue Fund with the remaining 70% remaining with the Niagara Frontier Club.

 

FYI’s

 

Roger Frey reported that a hotel, which is not on the satellite hotel list in the specialty packet, is raising its fee after a contract/deposit has been accepted.  People booking rooms at this hotel have been told that they must now go through the Holiday Valley to book hotels not on the satellite hotel list.

 

Joan Gunn reminded the Board that the current policy for uniform trophies was that the Uniform Trophies Committee selects, orders and arranges for the shipping of the uniform trophies.

 

Robin Seaman announced that she had been informed by the AKC that Sweetbay’s Gusto VCD1, OA, OAJ, owned by Ann Dunnigan, is the first Newfoundland to be awarded the Versatile Companion Dog title.

 

Robin Seaman also announced that it is time to consider candidates for the AKC Lifetime Achievement Award.  This will be discussed at the face-to-face meeting.

 

Clyde Dunphy moved and Robin Seaman seconded to adjourn the meeting at 11:25 pm.  The motion passed unanimously.

 

 

 

Respectfully submitted,

 

Mary Lou Cuddy

Recording Secretary