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Regional Club Governing Policies

Article I - Philosophy And Responsibilities

The Newfoundland Club of America, Inc. (NCA) encourages the formation of Regional Clubs whose activities further the welfare of the Newfoundland breed and fancy.  The NCA believes that an organizational structure of multiple Regional Clubs is healthy because it represents the diverse interests of Newfoundland dog owners.

The NCA benefits from recognizing Regional Clubs through NCA events hosted by Regional Clubs, through increased exposure of the breed through Regional Club activities, through increased potential NCA membership, through contributions of ideas and leaders to the NCA from Regional Club, through communication to non-NCA members who are Regional Club members, and through cooperation between the NCA and Regional Clubs on Newfoundland rescue.  Regional Clubs benefit from NCA recognition through hosting NCA events, through access to the American Kennel Club through the NCA, through breed and educational information provided by the NCA, through exposure in Newf Tide of Regional Club events, and through cooperation between the NCA and its Regional Clubs on Newfoundland rescue.

Through cooperation, the NCA and its Regional Clubs make greater contributions to the Newfoundland breed and fancy than each can individually.  To achieve this cooperation, the NCA and its Regional Clubs understand that formal association obliges all parties to accept certain responsibilities.  By formally associating with a Regional Club (through approval of a Club's petition to become an NCA Regional Club), the NCA agrees to provide clear direction to the Regional Club on how to sponsor/host NCA events and to provide help with conducting those events, to make available educational materials on the breed, to provide a mechanism for recognizing accomplishments in conformation, obedience, and working events, and to make available information about Club insurance, taxes, and other administrative issues.  By formally associating with the NCA, a Regional Club agrees to follow NCA or AKC regulations and guidelines in hosting NCA or AKC events, to host two or more events (e.g. water test, draft test, obedience trial, specialty show or match show, educational program, community service function, and so forth) annually, to provide information about its membership to the NCA as requested, and to engage in activities that protect, promote and improve the breed.

Article II - Recognition Of NCA Regional Clubs

Section 1 - Procedures and requirements for recognition
A group of fanciers, organized as a local Newfoundland breed club, may seek formal association with the NCA as a recognized NCA Regional Club.  The club must communicate with the NCA Regional Club Liaison who will advise and assist the club on how to meet the following requirements, and will submit the club's application to the NCA Board of Directors for their consideration and approval when appropriate.

  • The club must demonstrate stable membership for a sufficient period of time to assure future life.

  • The club must demonstrate adequate fiscal resources to sustain club activity. 

  • The club must demonstrate that a reasonable percentage of its members are also members of the NCA.  A reasonable percentage is considered to be:  (i) enough NCA members to conduct NCA events, in order that the same members do not continually take official responsibility and sign required forms; and (ii) enough NCA members to make it clear that the club wishes to help the NCA as well as gain benefits from the NCA.

  • The club must submit for approval a Constitution and By-Laws, and Code of Ethics if it exists, to the NCA Board of Directors that are consistent with the principles of orderly, lawful and democratic operation and that ware consistent with sound fiscal management.  The club may adopt the model Constitution and By-Laws available from the NCA Regional Club Liaison.  Modifications of the sample Constitution and By-Laws are permitted with NCA Board approval.

  • The club must submit minutes of general and Board meetings held during (at least) the prior year to the NCA Board of Directors.  The minutes must describe the deliberations, business and activities of the club.

  • The club must have well-defined regional or local boundaries such that they conform to state, county, city or other well-defined boundaries.  A club existing prior to the adopting of this policy may deviate from this requirement if its original, approved application lacked such boundaries and the club has not since then made its boundaries conform to this requirement.  All club meetings must be held within these boundaries.  The club is encouraged to restrict voting membership to persons residing within its boundaries.  It should be evident that the club exists mainly to serve its recognized region.

  • If the proposed boundaries of the applying club overlap those of one or more existing NCA Regional Clubs, the club seeking recognition must submit a written agreement approved by all clubs that defines clearly and in detail their relationship, and shows the intent that direct and indirect interactions between the clubs will not be a significant detriment to either the Regional Clubs or the NCA.

  • Once recognized by the NCA as a Regional Club, the club must agree to submit to the NCA, through the Regional Club Liaison, the following

  • Proposed changes  to the club's Constitution, By-Laws and Code of Ethics, if it exists.  Such changes must be ratified by the NCA Board of Directors

  • Annual membership roster, denoting NCA members

  • Annual officers roster, including addresses and telephone numbers

  • Newsletters

  • Minutes of club meetings, as requested by the NCA Board

  • The goal of the club, as defined in its Constitution, must be to preserve, protect and improve the Newfoundland breed and to do all possible to bring the breed's natural qualities to perfection; and to encourage and to promote cooperation, camaraderie and good sportsmanship among its members.  

  • In its Constitution, the club must urge all of its members to accept the standard of the Newfoundland breed approved by the AKC as the only standard of excellence by which Newfoundlands will be judged.    

  • The club must promote among its members dedication to high quality care for Newfoundlands.    

  • The club must promote all aspects of the fancy by annually sponsoring two or more events such as a water test, draft test, obedience trial, specialty show, match show, educational program, community service program, and so forth.

Section 2 - Procedures and requirements for discontinuing formal association between the NCA and an NCA Regional Club
Formal association between the NCA and an NCA Regional Club can be discontinued in any of four ways. 

  • If a Regional Club ceases to maintain membership, to have meetings, or to elect officers for a period exceeding two (2) years, it shall be considered no longer to exist and the NCA shall no longer acknowledge formal association with such club. 

  • If a Regional Club wishes to discontinue formal association with the NCA it shall notify the Regional Club Liaison and document the intentions of the club.  The Regional Club Liaison shall notify the NCA Board of Directors, and formal association shall then be discontinued.

  • If a Regional Club fails to comply with any part of this policy, the NCA may discontinue the formal association.  The Regional Club Liaison will provide, if requested, advice and assistance to any Regional Club that is unable to comply with any provisions of this policy.  The process to discontinue formal association between the NCA and an NCA Regional Club shall be initiated by the Regional Club Liaison.

  • A petition signed by at least ten (10) NCA members may be submitted to the Regional Club Liaison, requesting that formal association be discontinued between the NCA and an NCA Regional Club, and stating the reasons why such action should be taken and providing supporting documentation. 

The process for formal discontinuation shall be as follows:

  • The Regional Club Liaison will notify the Regional Club of its alleged failure to comply with this policy.  A copy of this notice will be sent to the NCA Board of Directors.

  • The NCA Regional Club Liaison will discuss the alleged failure to comply with this policy to the accused Regional Club's President, either face-to-face or by telephone, requesting evidence that the accusation lacks merit.

  • If the NCA Regional Club Liaison finds the evidence insufficient, objectives and a schedule for correcting the problem(s) may be established by the Regional Club President and the NCA Regional Club Liaison.  If the Regional Club President does not supply evidence that the accusation lacks merit, the NCA Regional Club Liaison will advise the NCA Board.  The NCA board, depending upon the nature of the problem, may schedule a hearing to consider discontinuing the formal association with the Regional Club.

  • If the objectives and schedule for complying with this policy as described above are not met, the NCA Regional Club Liaison will ask the NCA Board to consider discontinuing formal association with the Regional Club and to schedule a hearing at a face-to-face meeting to address the issue.

  • The process for scheduling and conducting a Board hearing, and the subsequent appeal procedure, is described in a separate policy entitled NCA HEARING PROCEDURES FOR REVOKING NCA RECOGNITION OF A REGIONAL CLUB.

 

 


 

 

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