Newfoundland Club of America Draft Test Regulations
Chapter One General Regulations.
Section 1 – Application for Draft Tests.
Section 2 – Duties of the Draft Test Committee.
Section 3 – Qualifications of Judges.
Section 4 – Dogs Eligible to Compete.
Section 5 – Dogs that May Not Compete.
Section 6 – Handling a Dog.
Section 7 – Test Disqualifications and Ineligibility.
Section 8 – Bitches in Season.
Section 9 – Unentered Dogs.
Section 10 – Entering at Own Risk.
Section 11 – Judges' Decisions.
Section 12 – Entry Limitation.
Section 13 – Entry in Team Division.
Section 14 – Qualifying Scores & Awards.
Section 15 – Change of Judges, Draft Test Officials or Site.
Section 16 – Stewards.
Section 17 – Test Area Conditions.
Section 18 – Spectators.
Section 19 – Emergency Provisions.
Section 1 – Application for Draft Tests
A Draft Test Committee from a recognized Regional Club of the Newfoundland Club of America (NCA) may apply to the Working Dog Committee (WDC) of the NCA for permission to host a Draft Test. Application must be made using an approved WDC application form.
Application forms are available from the Draft Test Applications Secretary and the NCA website where toolkits are available in the working dog section. The completed application must be sent to the WDC Draft Test Applications Secretary whose name is available on the web site. The application must contain the following information:
1. The names, addresses, telephone numbers, email addresses of the Draft Test Chairperson, the Draft Test Secretary, and a third Draft Test committee member from the test giving club. All must be NCA members.
2. The names of the two judges along with their Judges' Acceptance Forms, completed and signed.
3. The written guarantee that steward assistance and all equipment (other than the equipment furnished by each entrant), and other necessary provisions will be available at the test site.
4. The certification that all NCA Draft Test regulations will be followed.
5. The date of the Proposed Draft Test, the test site address, and a description of the site including a detailed site map with descriptions of the ground conditions and terrain. The WDC recommends that Draft Test dates be coordinated with neighboring Regional Clubs to avoid conflicting dates within 300 miles.
6. The signatures of the Draft Test Chairperson, the Draft Test Secretary, the third Draft Test committee member and a member of the Regional Club's Board of Directors signing on behalf of the Regional Club.
A completed application, which includes judge’s acceptance forms, must be mailed to the Draft Test Applications Secretary a minimum of four (4) months, but not more than twelve (12) months, prior to the date of the proposed test. The WDC Draft Test Applications Secretary usually communicates the WDC’s approval or rejection of the Draft Test Application to the Draft Test Chairperson within forty-five (45) days following the receipt of the completed application. When the Working Dog Committee is considering a regional club’s application for an NCA Draft Test, the committee considers any past violations of the Regulations at its previous tests. An email address must be included if verification of application received is requested. A Draft Test Committee from a recognized Regional Club of the Newfoundland Club of America (NCA) may apply to the Working Dog Committee (WDC) of the NCA for permission to sponsor a Draft Test. Application must be made using an approved WDC application form.
An application that is received late will be accessed late fees.
In the event the WDC denies permission for holding the test, the water test committee may appeal to the NCA Board. The Working Dog Committee shall supply the NCA Board their reasons, in writing, for not approving the requested test. The final decision shall be that of the NCA Board.
Any part of the test application received up to 5 days after the deadline will be assessed a $25.00 late fee. Fully completed test applications received 6-30 days late will be assessed a $50.00 late fee. Test applications received more than 30 days after the deadline will not be approved. Late fees must be paid by the regional club prior to approval of any further working event.
Section 2 – Duties of the Draft Test Committee
The Draft Test Committee will act as the official representative of NCA and must enforce the Regulations. Any violations of these Regulations shall be reported in writing and attached to the Draft Test Committee’s report to the WDC.
The Draft Test Committee will prepare a Premium List for the Draft Test to distribute to those who request it. It should also be posted on the Regional club's web site. The Premium List must include the following information:
1. The date and location of the draft test; a detailed description of the test site describing ground surfaces, slope and other features to help entrants determine proper equipment; and requirements or regulations specific to the test site.
2. The judges' names, including the name of any observer judge, if known.
3. The entry limit, that there will be an alternate list if the entries exceed the limit and the method to be used for determining alternates as specified in the NCA policy on handling entries, refunds and alternates listed in Section 12 Entry Limitation.
4. The beginning date for accepting entries, which should be no less than ten (10) days after the premium list has been made available.
5. The closing date for accepting entries.
6. The approval date of the Draft Test Regulations being used at the NCA Draft Test.
7. A statement regarding entrant's responsibility for obtaining the current NCA Draft Test Regulations.
8. The name and address of the WDC Publications Secretary from whom entrants can order the NCA Draft Test Regulations and a notification that the Regulations are also available on the NCA web site as well as any updates made to the regulations.
9. The name and address of the Draft Test Secretary to whom the entries shall be sent.
10. Entries must be made on an official NCA entry form containing the notice that a copy of the entered dog’s AKC, ILP, or foreign registration paper must be attached.
11. Additional information such as the following: officers and directors of the NCA and regional club; awards; accommodations; directions to test; advertising; meals, any special events and additional activities. Any event, other than an NCA event, being publicized in a Draft test premium or catalog must include a statement indicating that the event is not an NCA event. For example: an ad for an all breed test following the NCA test must clearly state "This is not an NCA event".
12. Whether or not there will be practice allowed at the site and the times if allowed.
The Premium List must not be made public before the regional club receives approval from the NCA WDC to conduct the test(s).
After the closing date for entries, the Draft Test Secretary will notify each exhibitor at least ten (10) days before the test. Notification must include: draft test location (including a map and/or written directions), judging time, judges' names, exhibitor number and any changes in the draft test information that occurred since the premium list was sent. If entries exceed the published entry limit, the Draft Test Secretary notifies alternates of their position on the alternate list, as per the NCA policy on entries, refunds and alternates.
The Draft Test Secretary will keep a copy of the current NCA Draft Test Regulations and Grievance Procedures at the test site for reference.
The Draft Test Chairperson will appoint a safety officer. The Safety Officer will be responsible for ensuring that no unentered dogs are permitted in any of the testing areas at a Draft test.
The Draft Test Chairperson and Draft Test Secretary must each submit reports to the designated Working Dog Committee member within thirty (30) days after the test. The Chairperson’s report will include a description of the test, descriptions of any problems or complaints registered with the Draft Test Committee, and other information requested by the WDC. The Secretary's report will include the judges' report sheets, Entry Forms with AKC registrations, two (2) copies of the premium list, four (4) copies of the marked catalog, and any other materials requested by the WDC. The WDC Draft Test Records Secretary will send one copy of the marked catalog to the NCA Database Committee and one to the NCA Historian.
All required reports submitted to the designated Working Dog Committee member must be postmarked within thirty (30) days from the date of the test in order to receive approval for a subsequent test. Completed paperwork that is postmarked 1-5 days late will have the regional club assessed a $25.00 late fee. Completed event paperwork postmarked 6+ days late will have the regional club assessed a $50.00 late fee. Late fees must be paid by the regional club prior to approval of any further working event approval.
Section 3 – Qualifications of Judges
The WDC believes that the Draft Test Judges should understand thoroughly draft work and the physical conditioning necessary for draft and other types of pulling.
Before the Draft Test Committee applies for permission to sponsor an NCA Draft Test, it must select a judging panel from the list of judges who have met the qualifications Revised October 30, 1999, Effective January 1, 2000, Updated April 2010 Copyright 1999, Newfoundland Club of America
approved by the WDC and NCA Board. A current list is available from the designated Working Dog Committee member who maintains the judges’ qualifications records and on the NCA web site. Judges whose names are “flagged” on the judges list cannot accept assignments until they exhibit at a test and will not be approved on a judging panel. The judging panel at a draft test must include at least one judge with a team title which is indicated on the judges list.
Section 4 – Dogs Eligible to Compete
The NCA Draft Tests will be open to purebred Newfoundland dogs at least eighteen months of age. The word 'dog' in the NCA Draft Test Regulations refers to either sex. All entered dogs must have an AKC registration number, ILP number, foreign registration number, or AKC or foreign litter number.
Section 5 – Dogs that May Not Compete
No dog belonging wholly or in part to a Draft Test judge or to any member of such person's immediate family, including in-laws, can be exhibited under the judge. Lame dogs or dogs that have been taped or bandaged in any way, or have anything attached to them for medical purposes, shall be ineligible to be tested.
Section 6 – Handling a Dog
Each dog or team must be handled by the same person for all exercises. Handlers may be substituted after the test closes but the secretary must be informed of the change before the test begins.
Section 7 – Test Disqualifications and Ineligibility
Judges must immediately disqualify and remove from competition a handler and dog for any of the following reasons:
1. The dog attacks a person or dog on the test grounds.
2. The handler deliberately interferes with another handler or dog.
3. The handler behaves in an unsportsmanlike manner in or outside the testing area. (Unsportsmanlike behavior includes: directing angry, abusive language at a person or dog; mistreating a dog; showing discourtesies to judges, test officials, stewards or others.)
4. The dog is lame or wears corrective bandages or other attachments.Revised October 30, 1999, Effective January 1, 2000, Updated April 2010 Copyright 1999, Newfoundland Club of America
The judges will mark the dog disqualified and state the reason on the judges' report for the WDC. The Draft Test Secretary will submit the disqualification to the WDC along with the test report.
The Working Dog Committee and the NCA have adopted the AKC official policy concerning dog attacks that lead to an injury, either to a person or to another dog. Also, Draft Test judges may excuse, and even ask to have removed from a test site, if necessary, any dog that appears dangerous to other dogs or persons. Actual reports of dog attacks causing injury to either a dog or a person would go directly through the grievance process. The grievance may be filed by the person injured, the person whose dog was injured, or any witness to an attack causing injury. The dog in question should be removed from the test site and cannot be entered in any subsequent NCA working events pending the completion of the grievance hearing process through the WDC, with subsequent action by the Board. Any future test in which the dog was already entered must be forfeited with the dog in question banned from the test site pending completion of the grievance process. The recommendation of the WDC will be sent to the Board following the grievance hearing, which would end the WDC jurisdiction. The Board will need to form a committee whose purpose it is to deal with reinstatement requests after the Board has denied further exhibition privileges for any Newfoundland.
AKC Rules Applying to Dog Shows: Chapter 11, Section 15- Any dog, that in the opinion of the Event Committee, attacks a person or dog at an AKC event, resulting in an injury, and is believed by that Event Committee to present a hazard to persons or other dogs, shall be disqualified by the Event Committee pursuant to this section, a report shall be filed with the Executive Secretary of The American Kennel Club. The disqualified dog may not again compete at any AKC event nor be on the grounds of an AKC event unless and until, following application for reinstatement by the owner to the American Kennel Club, the owner receives official notification in writing from the AKC that the dog's eligibility has been reinstated.
Section 8 – Bitches in Season
Bitches in season may participate in NCA Draft Tests. If the Basic Control exercises are performed far removed from the other exercises, bitches in season may perform these exercises after the last male dog has finished and before the other exercises begin. Otherwise, bitches in season must compete only after all male dogs are judged. When not being tested, bitches in season must be contained in a designated area well away from male dogs and the official test areas.
Section 9 – Unentered Dogs
A Safety Officer will be appointed and is responsible for insuring that all unentered dogs are kept outside and away from the main test area.
Section 10 – Entering at Own Risk
Entrants participate in an NCA Draft Test at their own risk. Entrants agree to abide by the NCA Draft Test Regulations and the Constitution and By-laws of the NCA.
Section 11 – Judges' Decisions
At the draft test, the decisions of the judges are final in all matters affecting the scoring and working ability of the dogs and their entrants. The judges are in sole charge of the Draft Test area until their assignment is complete.
Section 12 – Entry Limitation
Entries for a draft test must not be accepted prior to the date when the regional club’s Test Secretary receives notification from the NCA Working Dog Committee of test approval. The Premium List must not be made available prior to the Test Secretary receiving approval notification from the NCA WDC. Once approval is granted, the Draft Test Committee can determine the date it will accept entries, and the date shall be published in the Premium List. This date must be at least ten (10) days after the Premium List has been made public.
Maximum entries to be judged are fifteen (15) per test day. If a Draft Test Committee anticipates an entry in excess of its facilities for a Draft Test, it may limit entries to fewer than fifteen (15). Test Committees may also decide on a minimum number of entries to hold the test as long as it is published in the premium list.
A prominent announcement of test limits must appear on the title or cover page of the Draft test Premium List. Priority will be given to entries that have not earned titles in the division entered. Titled dogs may be entered for judging (requalification) if entry limits have not been filled, and the entry form must state that the entry is for requalification. Under no circumstances can the published entry limit be changed.
Entries will be accepted by mail only and must show a postmark.
Accepting Entries: Test premiums will list an opening and closing date for entries. The opening date is the earliest date an entry can be sent as indicated by the postmark of the entry; the closing date is the last day an entry can be received by the test secretary and is unrelated to the postmark. The test will not close officially until the published closing date, even if the entries exceed the limit before the closing date.
No dog will be allowed to enter more than one division in a test or on the same day, with the exception of post entries.
Do not assign final entries until the closing date. This will accommodate entries that arrive on different dates but that have identical postmarks. Open all envelopes before assigning entries, because some envelopes may contain more than one entry and some may be entering only one day of a two-day test weekend. When the test closes, if the entries exceed the maximum limit, follow the procedure listed below. If a lottery is required as specified below, a separate lottery MUST be held for each of the two days of a two-day test weekend. (Note: An efficient and unbiased way to do a lottery is to number each entry and put the corresponding numbers on small, individual pieces of paper. Randomly select the papers to determine the status of each entry.) There must always be at least two people present to witness the lottery, at least one of which is not entered in the test.
Assigning Entries: 1. Assign a spot in the test to each entry postmarked with the first allowed entry date; assign a spot in the test to each entry postmarked with the second allowed entry date; continue as above until all spots in the test are full. 2. If, at any time, there are more entries with identical postmarks than spots available in the test, conduct a lottery to determine which entries are accepted into the test. Those not assigned spots become alternates. Example 1: If the entries received with the first allowed postmark exceed the test limit on the closing date, conduct a lottery with all of the entries with that postmark. Those not chosen become alternates. Continue to do a lottery for each postmarked date to determine the order of the alternate list. Example 2: There are openings in the test for entries postmarked with the first and second allowed date. Five entries are postmarked with the third allowed date and there are two openings left. Conduct a lottery with those five entries—two will be entered in the test and three will become alternates as will any entries with later postmarks. Example 3: If the limit is 25, and there are 30 entries with the first postmark, the first 25 randomly selected in the lottery will be assigned spots in the test and the remaining entries will be pulled as first alternate, second alternate, third alternate, etc. Assign other entries with later postmarks as alternates in the same way doing a lottery for each postmarked date. 3. Add requalification entries to the alternate list after all untitled dogs on the list. Requalification entries should be added by postmark and by lottery, as necessary.
Withdrawing Entries and Refunds: To withdraw an entry, the entrant must notify the test secretary by telephone, email, or U.S. mail. The secretary must confirm receipt of such notifications. The entrant will receive a full refund of the entry fee if the notification is received prior to the closing date for entries. After the closing date has passed, no refunds will be given, even if an alternate was tested in their place, with the exception of alternates that did not get into the test. In addition, an entrant with one dog in the test and another on the alternate list may not substitute one dog for the other. If the entrant must pull the entered dog, then the first dog on the alternate list will fill the opening.
Alternates and Refunds: If an entrant submits an entry to a draft or water test but is not assigned a place in the test, the test secretary must notify the entrant immediately after the closing date and give the entrant the option to be placed on the alternate list. If the entrant prefers not to be on the alternate list, he or she will receive a full refund. If the entrant choses to stay on the alternate list and pulls their entry at a later date they will not receive a refund. Once the closing date listed in the premium has passed, if an entrant notifies the secretary that they are withdrawing their entry or have passed at a previous test, all entrants on the alternate list must be notified that their ranks have changed. If a space does not become available for an alternate on or before the day of the test, the alternate will receive a full refund. Example: If a test limit is 25 dogs and 25 dogs are tested, but none of the five dogs that were on an alternate list were tested, the five alternates would receive refunds after the test. If 20 original dogs and three alternates were tested, but two alternates did not attend the test, the handlers of those two alternates would not receive refunds because had they attended, they would have been tested. If an entrant has been assigned a spot in the test but their dog passes at a previous test, the handler must notify the test secretary by 6 pm the night before the test as to whether they will move their entry to another division (i.e., WD to WRD or WRD to WRDX), withdraw from the test, or requalify in the same division if the test is not full. If the test is full they have the option of being moved to the end of the alternate list to requalify. This overrides Section 4,4.B, of the current water test rules.
Section 13 – Entry in Team Division
A team consists of two or more dogs working together in unison. Only dogs passing the Individual Division at a previous test will be eligible to compete in the Team Division. See Chapter 1, Section 5, for handler eligibility.
If a dog entered and passed Individual Division in a previous draft test, the entry may be transferred from Individual to Team Division by one of two methods:
1. The dog entered in Individual Division may be added to an already entered team.
2. The dog entered in Individual Division may enter the Team Division with a dog or dogs that have earned Draft Dog Titles (proof must be shown as described below for each dog in the team).
To transfer the entry, the handler must submit to the Draft Test Secretary a copy of the dog's Draft Dog title certificate or a signed statement listing the name of the dog, the date and location of the Draft Test passed, the judges' names, and the name and address of the owners, a copy of the dogs AKC registration and a completed Draft test entry form for each dog. A change of entry from Individual to Team Division must be submitted by 6:00 p.m. the night before the test
Section 14 – Qualifying Scores & Awards
For a dog or dogs to receive a qualifying performance, both judges must mark the dog with a passing performance for each exercise in the division entered. A dog receiving a qualifying performance in Individual Division is entitled to use the title "Draft Dog" in any Newfoundland Club of America activity. "DD" is the abbreviation for the Draft Dog title. Dogs receiving a qualifying performance in Team Division are entitled to use the title "Team Draft Dog" in any activity. "TDD" is the abbreviation for the Team Draft Dog title. A dog that requalifies either at the individual or team level will add the number of requalifications after the title such as: DD1 for a dog that has earned it’s DD title and requalified once or TDD2 for a dog that has earned it’s team draft dog title and requalified twice at the team level.
Section 15 – Change of Judges, Draft Test Officials or Site
If a Draft Test Committee is informed any time prior to the opening of its draft test, that an advertised judge cannot fulfill his/her engagement to judge, the Draft Test Committee will substitute a judge from the NCA WDC Approved Judges List. The WDC Draft Test Applications Secretary (or the WDC Chairperson in the event the Secretary cannot be contacted) must be notified immediately in order to approve the substitution. The WDC Draft Test Applications Secretary may be notified by telephone, mail or electronic means. This same policy applies to an emergency change of site, Draft Test Chairperson or Test Secretary. If the request is made by phone, a follow-up letter must be sent to the Draft Test Applications Secretary by mail or electronic means with a full explanation. The Draft Test Applications Secretary must notify the WDC members of the changes and reasons for the request. If time permits, a written notice should be mailed to all exhibitors.
In the unlikely event that a judge becomes ill or is unable to fulfill the judging assignment on the day of the test, and the WDC Draft Test Applications Secretary or Chairperson cannot be reached according to the procedures described above, the test committee may substitute an Approved Draft Test Judge who is in attendance at the test to fulfill the assignment. If an approved judge in not available, a qualified person with considerable draft test training and exhibiting experience (see Chapter Two, Section 1, paragraph 2) may be appointed by the Draft Test Committee to fulfill the assignment. The WDC Draft Test Applications Secretary or Chairperson must be notified of the substitution as soon as possible, and a full explanation for the substitution, including the qualifications of the substitute judge, must be included in the test chairperson’s report.
Prior to the start of the test or substitute judging assignment, the change must be posted. Exhibitors have the right to withdraw their entry if they choose not to exhibit under the substitute judge, and their entry fee will be refunded.Revised October 30, 1999, Effective January 1, 2000, Updated April 2010 Copyright 1999, Newfoundland Club of America
In the event a site must be changed, the Draft Test Committee should make every effort to secure a suitable site within 25 miles of the original site.
If, because of natural disasters, civil disturbances, or other acts beyond the control of the test-giving club, it is impossible to start or complete the test, no refund of entry fees will be made.
Section 16 – Stewards
Stewards assist the judges and they may act only on the judges' instructions. Stewards must not give information or instructions to owners and entrants except as specifically instructed by a judge and then only in such a manner that it is clear that the instructions are those of a judge. Any harassment of stewards must be reported immediately to the judges.
At least two stewards are required for all exercises. In addition, the test committee must provide a sufficient number of stewards on the Distance Freight Haul: two lead stewards to set a brisk pace, and one steward assigned to each handler and dog for safety and, at the judges’ request, to monitor handler’s compliance with the rules.
Section 17 – Test Area Conditions
The ring for the Basic Control exercise must be enclosed by ropes, baby gates, etc, be rectangular and should be at least forty by fifty feet (40' x 50'). The testing areas for the other exercises must be clearly marked (e.g. ribbons on trees, lime path on route, and so forth). Only members of the Draft Test Committee, judges, and stewards have unlimited access to the testing areas. Only the current handler and dog being tested are permitted in the testing areas.
At the judges' discretion, spectators may be permitted to follow the last entrant on the freight haul course but are not permitted in other testing areas.
Section 18 – Spectators
As Newfoundlands working under natural conditions may be in places where there are extraneous sounds (such as in a parade or in a grocery store parking lot), spectators are encouraged to applaud and cheer for a performing dog. However, spectators must not interfere with the performance in any way. Judges may use their discretion to determine what constitutes interference.
Section 19 – Emergency Provisions
The Draft Test Committee should take all reasonable precautions to ensure the safety of everyone involved. It is recommended that the services of a veterinarian be available during a draft test. The veterinarian may be ‘on call’ if the office is within a fifteen (15) minute drive and a telephone is available at the draft test site. Otherwise, the veterinarian must be on site. First aid equipment must be available to handle injuries.
Section 20 - Provisions for Disabled Handlers
The following provisions were approved to make it possible for more Newfoundland owners to participate in draft tests who may have been unable to do so in the past. As a courtesy, entrants who wish to avail themselves of these accommodations should notify the test committee and the judges in advance.
1. Disabled handlers should be allowed to utilize whatever devices are needed to aid their mobility, such as a cane, crutch, or wheelchair, but these devices must not be used to control the dog in any way.
2. Certified assistance dogs should be allowed to wear a medpack and/or pull handle if such equipment is worn during the normal course of duty as an assistance dog, as long as they do not interfere with the performance of the harness and draft equipment.
3. The draft equipment and harness may be modified to accommodate the handler's disabilities and to permit him/her to harness and hitch the dog without assistance, as long as the modified equipment is safe and comfortable for the dog.
4. A disabled person may bring an attendant, knowledgeable in assisting the handler with his/her disabilities, to accompany the handler on the maneuvering and freight haul exercises. The role of the attendant is to assist the handler with mobility, if needed, due to the rough or uneven terrain of the course, and to look out for the person's safety. The attendant should walk slightly behind the handler on the right side, to be in a position to provide assistance, yet out of the line of sight of the dog, and on the opposite side from the handler's official test steward. The attendant may not touch, speak to, or interact with the dog in any way.
5. The AKC Guidelines for accommodating disabled handlers in Obedience will apply for the Basic Control Exercise.
Section 21 - Canceling A Test
If a Draft test is canceled due to insufficient entries the WDC Draft Test applications person must be notified immediately.
Section 22 - Entries of Other Breeds
Test committees may accept the entries of breeds other than Newfoundlands in their test under the following conditions: The test must not be full, the judges and committee must agree to accept the entry, the entry will not be judged until after all Newfoundlands have been judged and the Newfoundland test is considered finished including bitches in heat, there must be a “volunteer” dog to participate in the long down, the out of sight and freight load and the freight haul since they are considered group exercises.
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